HR Data Management Coordinator

Opportunities; Markham (IL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) plan

Job summary

Lanco is seeking an HR Data Management Coordinator to ensure accuracy, integrity, security, and compliance of employee data across the full lifecycle. You will own data administration, personnel files, documentation, and HR transactions while supporting HR service delivery through the HR Operations system.

You’ll work with Payroll, Benefits, Talent Acquisition, Learning & Development, Compensation, and HR Business Partners to ensure records and requests are processed accurately, efficiently, and

Qualifications

• Experience with HRIS platforms (e.g., UKG, ADP, Paycom, Paycor, Dayforce, Workday)
• Experience with confidential personnel files and employee transactions
• Manufacturing or multi-location experience preferred
• Strong understanding of employee lifecycle processes
• High attention to detail and data accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong HRIS and document management experience
• Knowledge of HR compliance and records retention

Responsibilities

• Maintain accurate and confidential employee data across HR systems
• Process employee transactions including hires, job changes, compensation updates, and terminations
• Validate documentation and ensure compliance with company policies and regulations
• Maintain complete employee records throughout the lifecycle
• Conduct audits to ensure data accuracy and resolve discrepancies
• Partner with HR and business teams to ensure data integrity
• Maintain confidential employee personnel files and electronic records
• Ensure proper documentation, retention, and file organization
• Support personnel file requests and audit activities
• Ensure compliance with records retention and employment regulations
• Support employment verifications and documentation reviews
• Administer the HR Operations ticketing and case management system
• Triage, assign, and resolve HR service requests within SLA expectations
• Respond to employee and manager inquiries regarding HR data and processes
• Route specialized requests to appropriate HR teams
• Maintain accurate case documentation and resolution notes
• Track HR service metrics including volume, response time, and resolution time
• Maintain audit logs, turnover reports, and organizational charts
• Document HR processes, workflows, and procedures
• Support HRIS projects, testing, and system improvements

Skills

Data integrity

Attention to detail

Multi-tasking

HR compliance

Auditing

Tools

UKG

ADP

Paycom

Paycor

Dayforce

Workday

Job description

The HR Data Management Coordinator ensures the accuracy, integrity, security, and compliance of employee data across the full employee lifecycle. This role owns employee data administration, personnel file management, employment documentation, and HR transactions while supporting HR service delivery through the HR Operations case management system.

Working closely with Payroll, Benefits, Talent Acquisition, Learning & Development, Compensation, and HR Business Partners, this role ensures employee records and HR service requests are processed accurately, efficiently, and in compliance with company policies and regulations.

What You’ll Do

Employee Data Management & Transactions

• Maintain accurate and confidential employee data across HR systems
• Process employee transactions including hires, job changes, compensation updates, and terminations
• Validate documentation and ensure compliance with company policies and regulations
• Maintain complete employee records throughout the lifecycle
• Conduct audits to ensure data accuracy and resolve discrepancies
• Partner with HR and business teams to ensure data integrity

Personnel File Administration & Compliance

• Maintain confidential employee personnel files and electronic records
• Ensure proper documentation, retention, and file organization
• Support personnel file requests and audit activities
• Ensure compliance with records retention and employment regulations
• Support employment verifications and documentation reviews

HR Service Delivery & Case Management (UKG People Assist)

• Administer the HR Operations ticketing and case management system
• Triage, assign, and resolve HR service requests within SLA expectations
• Respond to employee and manager inquiries regarding HR data and processes
• Route specialized requests to appropriate HR teams
• Maintain accurate case documentation and resolution notes

Reporting & Documentation

• Track HR service metrics including volume, response time, and resolution time
• Maintain audit logs, turnover reports, and organizational charts
• Document HR processes, workflows, and procedures
• Support HRIS projects, testing, and system improvements

What You Bring

• Experience with HRIS platforms (UKG, ADP, Paycom, Paycor, Dayforce, Workday, or similar)
• Experience with confidential personnel files and employee transactions
• Manufacturing or multi-location experience preferred
• Strong understanding of employee lifecycle processes
• High attention to detail and strong data accuracy skills
• Ability to manage multiple priorities and meet deadlines
• Strong HRIS and document management experience
• Knowledge of HR compliance and records retention

Preferred

• UKG Pro and/or IBM Cognos Analytics experience
• Advanced Microsoft Excel skills

Office-based role with controlled conditions and moderate noise. Occasional travel may be required based on business needs.

We offer a collaborative environment focused on innovation and continuous improvement. The hourly pay range for this role is $29.00 to $36.00, with final compensation based on experience, education, skills, and location. Benefits include medical, dental, vision, life insurance, PTO, and a 401(k) plan.

Commitment to Excellence

At Lanco, our people are our strength. We are committed to a safe, collaborative, and continuously improving workplace guided by our core values:
Live Safe and Secure | Build Relationships | Be Reliable | Be Proactive | Celebrate Change

Lanco is an equal opportunity employer. Employment decisions are made without regard to race, color, sex, sexual orientation, gender identity, pregnancy, national origin, ancestry, religion, age, disability, military status, genetic information, or any other protected category under applicable law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.