HR Data Coordinator – Limited Duration

Jobtailor; Dallas (TX); On-site; USD 25,000 - 30,000; Full time

Job summary

Jobtailor is seeking a detail-oriented HRIS/Payroll Coordinator to maintain accurate employee data, input new hires, and manage changes in the HRIS and ADP systems. The role involves high-volume data entry, data auditing, and coordinated communication with HR partners and hiring managers.

The ideal candidate will have strong Excel skills, experience with ADP and ICIMS, and the ability to handle confidential information during a 12-week assignment in the Dallas area.

Qualifications

• Strong data-entry skills with experience handling detailed employee data.
• Excellent attention to detail and accuracy in high-volume transactions.
• Proficient with Microsoft Excel to organize, track, and audit data.

Responsibilities

• Maintain accurate employee data in HRIS by entering new-hire information and changes.
• Transfer data fields into ADP for new hires weekly.
• Process Employee Action Forms after review for completeness and accuracy.

Skills

Data-entry

Attention to detail

Organizational skills

Time management

Written communication

Tools

ADP

ICIMS

HRIS

Excel

Job description

• Maintain accurate employee data in the HRIS by entering new-hire information and employee changes
• Transfer approximately 20 required data fields per employee into ADP for approximately 10–14 new hires per week
• Process Employee Action Forms by reviewing completeness and accuracy before entering approved changes into ADP
• Identify and elevate missing, inconsistent, unusual, or potentially inaccurate payroll and employee information
• Track employee transactions and new-hire activity using Excel, iCIMS, ADP, and other systems
• Monitor iCIMS reports, onboarding progress, and records requiring follow-up
• Coordinate completion of new-hire records with Human Resources, Talent Acquisition, IT, hiring managers, and other stakeholders
• Prioritize transactions around biweekly and weekly payroll cycles and deadlines
• Manage fluctuating transaction volumes during periods preceding payroll deadlines
• Track completed and outstanding requests in Excel and provide confirmations or follow-up
• Support data auditing and quality assurance by reviewing reports and employee records for data-integrity issues
• Reconcile invoices by reviewing charges against supporting records and coordinating discrepancy resolution
• Provide administrative and data support to Talent Acquisition, Payroll, and related HR functions
• May be cross-trained on additional assignments during the temporary engagement

Requirements

• Strong data-entry skills, including experience working with alphanumeric, compensation, payroll, or other detailed employee data
• Exceptional attention to detail and ability to maintain accuracy while completing repetitive, high-volume transactions
• Strong Microsoft Excel skills; ability to organize, track, review, and audit data is required
• Ability to identify data inconsistencies, outliers, missing information, and potential errors
• Strong organizational and time-management skills with ability to prioritize work around firm deadlines
• Ability to manage fluctuating workloads and remain accurate during high-volume periods
• Strong written communication skills and comfort following up with HR partners, hiring managers, and other stakeholders
• Sound judgment and willingness to question or elevate inaccurate or inconsistent information
• Ability to handle confidential employee, compensation, and payroll-related information appropriately
• Previous employee data-entry or employee-change experience within an HRIS, payroll, recruiting, or similar business system strongly preferred
• ADP experience is a strong plus but not required
• Experience with another HRIS involving new-hire entry and employee changes may substitute for ADP experience
• Experience with iCIMS or another applicant tracking system is helpful but not required
• Previous experience as an HR Coordinator, Payroll Coordinator, Recruiting Coordinator, HRIS Coordinator, or similar administrative role preferred
• Previous Human Resources experience is beneficial
• Ability to work approximately 40 hours per week for the anticipated 12-week assignment
• Ability to perform the stated physical demands, including prolonged sitting, hand use, reaching, talking, hearing, and occasional walking

Core Competencies

Demonstrates strong data-entry skills and exceptional attention to detail while managing high-volume transactions in HRIS and payroll systems. Proficient in Microsoft Excel for organizing, tracking, and auditing employee data with a focus on accuracy and compliance.

Highest-signal resume keywords

• Data-Entry Skills
• Microsoft Excel Proficiency
• ADP Experience
• Attention to Detail
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Data Entry
• Payroll Processing
• Employee Data Management
• Data Auditing
• Data Reconciliation

Soft Skills

• Attention to Detail
• Time Management
• Written Communication
• Sound Judgment
• Organizational Skills

Industry Keywords

• Human Resources
• Employee Action Forms
• Onboarding
• Talent Acquisition
• Confidential Information

Tools & Technologies

• ADP
• ICIMS
• HRIS
• Excel