HR/Corporate Office Assistant

Rinnai America Corporation; Peachtree City (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry leader is seeking a dynamic HR/Corporate Office Assistant to join their team in Peachtree City. This role combines corporate administrative support with human resources assistance, ensuring smooth daily operations and a welcoming office environment. The ideal candidate will possess excellent organizational skills, a keen attention to detail, and the ability to multitask effectively. You will be responsible for managing visitor interactions, coordinating travel arrangements, and supporting various HR functions. This is a fantastic opportunity to contribute to a company committed to creating a healthier way of living while enjoying a comprehensive benefits package.

Benefits

Best-in-class health benefit programs

401k match

Paid Volunteer Community Service Day

Medical, Dental, Vision, and Prescription

Flexible Spending Account (FSA) options

Paid Time Off (PTO)

Tuition Reimbursement

Company Paid Life Insurance

Short- and Long-Term Disability

Employee discounts

Qualifications

• Excellent organizational skills and attention to detail are crucial.
• Strong verbal and written communication skills are required.

Responsibilities

• Manage customer and visitor interactions at the reception desk.
• Coordinate travel arrangements for candidates and new hires.
• Oversee office administration and maintain inventory.

Skills

Verbal Communication

Written Communication

Interpersonal Skills

Organizational Skills

Problem Solving

Time Management

Attention to Detail

Multitasking

Confidentiality Handling

Self-Motivation

Tools

PowerPoint

Job description

Creating A Healthier Way of Living

Rinnai America Corporation is the leader in tankless water heating, a technology that is growing rapidly as businesses and homes “yank the tank” and convert to an efficient, endless supply of hot water and the only tankless water heating manufacturer in the US. We have a commitment to our employees and a strong, accountable culture with a practice of giving back to our communities.

The HR/Corporate Office Assistant is a dual-role position that combines Corporate administrative support and human resources assistance. This individual will play a key role in ensuring smooth daily office operations, assisting HR-related functions, and maintaining an organized, welcoming office environment. The role requires excellent organizational skills, multitasking ability, strong attention to detail, and professionalism.

• This position is located at 103 International Drive Peachtree City, GA.
• Schedule: Monday - Friday
• Other Perks/Benefits: Best-in-class health benefit programs that provide eligibility on 1st day of employment, 401k match, Paid Volunteer Community Service Day, and so much more.

RESPONSIBILITIES:

Customer and Visitor Management

• Greet customers and visitors to Rinnai in a friendly, confident, and professional manner at the Corporate reception desk.
• Direct customers and visitors to the appropriate departments or individuals.
• Maintain a professional appearance and welcoming environment in the front lobby.

Mailroom and Shipping Coordination

• Oversee the receipt and shipment of FedEx, UPS, and daily USPS mail, and train other team members.
• Maintain and organize the mailroom and order necessary materials for shipments.

Office Administration

• Maintain inventory for Rinnai swag, security cards, and other supplies.
• Ensure office security by following safety procedures and updating the security system with team member changes.
• Filing documents, organizing records, and maintaining databases.

Events and Corporate Social Responsibility (CSR)

• Oversee the planning, developing, and execution of overall CSR events and communication, including the annual CSR report.
• Promoting employee volunteering initiatives in coordination with a team for external partnerships for Reno, NV; Peachtree City, GA; and Griffin, GA locations.

Travel Coordination

• Coordinates travel arrangements with the third-party agency for job candidates and new hires.
• Manages relationships and partners with the third-party agency to prepare the flight, hotel, and car rental itinerary.
• Ensures that travel needs are met within the company travel policy and departmental budget constraints.
• Assist with the support required for international liaison workers in the U.S.
• Collaborate on housing and travel needs.
• Communicate, as needed, to apartment or housing representatives, on behalf of the liaison.

Presentation

• Create presentations in PowerPoint, record videos and edit material for Townhall and other meetings.

Pool Car Management

• Communicate with employees about availability, and ensure compliance with policy regarding use of pool vehicles.

General Support

• Update and maintain the employee bulletin board in the break room.
• Arrange lunches for meetings as needed.
• Administrative support to the HR team as needed and perform other duties as assigned.

KNOWLEDGE, SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Problem solving; ability to be resourceful and proactive when issues arise.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function and multitask well in a high-paced environment.
• Ability to handle complex and confidential information professionally.
• Self-motivated and creative.
• Ability to work on-site daily Monday thru Friday.

Physical Requirements:

Physical Activities:

• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands and/or fingers.
• Communicating verbally and non-verbally with others to exchange information.

Environment Conditions:

• No adverse environmental conditions expected.

Physical Demands:

• Light work that includes moving objects up to 20 pounds.

Benefits:

• Medical, Dental, Vision, and Prescription.
• Flexible Spending Account (FSA) options for Medical and Dependent Care.
• Paid Time Off (PTO), Floating Holidays (FH).
• Paid Holidays.
• 401(k) Plan with Company Match.
• Company Paid Life Insurance.
• Voluntary Life Insurance.
• Short- and Long-Term Disability.
• Professional Development.
• Tuition Reimbursement.
• Paid Volunteer Community Service Day.
• Tobacco and Drug-Free Campuses.
• Employee, family, and friend’s discount.

Rinnai America Corporation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Human Resources, and Customer Service
• Industries: Wholesale Building Materials