HR Coordinator- US Corporate Services

Graham; Bellevue (WA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health & dental benefits

Life insurance & AD&D

401(k) with employer match

Paid holidays & generous vacation

Job summary

Graham in the US Corporate Services team seeks a Human Resources Coordinator to deliver core HR services across the US with cross training into Canada, supporting employees, leaders, and HR colleagues throughout the lifecycle.

You will handle onboarding, job changes, records, I-9 compliance, employee communications, HR data reporting, and respond to inquiries with discretion.

This role offers growth in a collaborative environment within a large North American general contractor.

Qualifications

• 1–2 years of HR experience in US/Canada preferred.
• Diploma or degree in Human Resources or equivalent experience.
• Excellent attention to detail and ability to meet deadlines.
• Strong written communication and professional document drafting.
• Ability to handle confidential information with discretion.
• Experience with HRMS/workflow processes and MS Office.

Responsibilities

• Manage employee lifecycle transactions including job changes, transfers, and departures.
• Coordinate and track HR workflow requests and service desk tickets.
• Review onboarding documentation and I-9 compliance.
• Manage union relationships and dispatch process.
• Draft and coordinate employment communications and verification letters.
• Coordinate annual I-9 compliance audits and corrective actions.
• Support HR Advisors with data reporting and trend analysis.
• Conduct HR administration tasks: exit interviews, orientation surveys, reporting.
• Answer HR inquiries and provide resources to employees and leaders.
• Guide leaders through HR systems, processes, and workflows.

Skills

HR experience

Attention to detail

Discretion with confidential info

MS Office (Excel)

HR data reporting

Education

HR degree or diploma

Tools

SAP

SuccessFactors

HRMS systems

Job description

Career Opportunities: HR Coordinator- US Corporate Services (31981)

At Graham, one of North America’s largest general contractors, we don’t just build projects, we enable the systems and services that make construction possible. As part of our Corporate Services team, you’ll support impactful work across the region through expertise in HR Advisory, Communications, Supply Chain, Finance, and more.

Here, your work has purpose. Your growth is supported. And your impact is lasting.

Join a team that builds with commitment, reliability, and integrity.

About the Role:

We are seeking a Human Resources Coordinator to join our HR team and play a key role in delivering an exceptional employee experience through the effective execution of core HR services in the US and cross training into Canada. Reporting to the Manager, HR Operations Excellence, this position provides support to employees, leaders, and HR colleagues across all stages of the employee lifecycle, including onboarding, job changes, and employee transitions. The Human Resources Coordinator delivers day-to-day HR advisory support, coordinates HR processes, maintains accurate employee records, and helps ensure compliance with company policies and procedures. This is an excellent opportunity for a detail-oriented, service-focused professional who is passionate about people and is looking to grow their HR career while making a meaningful impact on employees and the organization.

What You'll Do:

• Manage employee lifecycle transactions, including job changes, transfers, and departures, ensuring requests are processed accurately, documentation is complete, approvals are obtained, and timelines are met.
• Coordinate and track HR workflow requests and Service Desk tickets, identify issues and **escalate** complex matters when required.
• Coordinate and review onboarding documentation, including Form I-9 requirements, ensuring employee records are complete, accurate, and compliant with applicable employment eligibility verification processes.
• Manage Union relationships and dispatch process.
• Draft, prepare, and coordinate a variety of employment-related documentation and employee communications, including employment verification letters, flexible work arrangements, performance-related correspondence, return-to-work letters, separation paperwork, and other HR documents.
• Coordinates annual I-9 compliance audits, ensuring required documentation is reviewed, exceptions are tracked, and corrective actions are completed in a timely manner.
• Applies critical thinking and sound judgment to identify discrepancies, resolve issues, and ensure HR processes are completed accurately and in accordance with established policies and procedures.
• Support HR Advisors by compiling, formatting, and reviewing HR data and reports, helping to identify trends and present information that supports HR operational activities.
• Conducts HR administration, including exit interview coordination, orientation surveys, and reporting.
• Deliver exceptional support to employees and leaders by answering HR-related inquiries, sourcing information as required, and providing appropriate resources.
• Provide support to leaders and guide them through HR systems, processes, and workflows.

What You'll Bring:

• 1–2 years of Human Resources experience, ideally supporting employees in both the United States and Canada.
• Diploma or degree in Human Resources, or an equivalent combination of education and experience.
• Exceptional attention to detail, organization, commitment to accuracy, and meeting deadlines.
• Strong written communication skills with experience drafting and editing professional business documents.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Experience working with Human Resources Management Systems and workflow processes.
• Advanced proficiency in Microsoft Office, including Excel.
• Experience with SAP and/or SuccessFactors is considered an asset.

Compensation and Benefits:

• Salary Range: 70k-80k
• Opportunity for ownership and increased income through dividends and share equity increases
• Sharing of annual profits paid out in bonuses
• Excellent Health & Dental benefits plan, Life insurance, AD&D. LTD and Flex Plan
• 401(k) savings plan with employer matching upon eligibility
• 12 paid holidays a year
• 3 to 5 weeks of vacation per year, with credit for prior industry experience
• Professional and career development opportunities