HR Coordinator: Recruitment, Onboarding & Compliance

Massachusetts School Building Authority (MSBA); Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Massachusetts School Building Authority (MSBA) in Boston seeks an HR Coordinator to provide administrative and operational support for HR functions, handling recruitment, onboarding, benefits, employee records, and communications. The role reports to the HR Manager and supports HR programs and processes.

Ideal candidate has an associate degree in HR or related field and 1–3 years HR experience; strong knowledge of ATS, payroll support, and compliance with federal/state laws; proficient in

Qualifications

• Knowledge of multiple ATS, performance management tools, and training platforms.
• Knowledge of federal and state employment laws and HR policies.
• Knowledge of FMLA and ADA leave and accommodation processes.
• Proficiency with Microsoft Office suite.

Responsibilities

• Perform general HR administrative tasks, including filing new hire folders and maintaining organized personnel records.
• Provide prompt and timely responses to all employee inquiries including changes and updates.
• Provide recruitment support including screening candidates, coordinating interviews, and maintaining clear communication throughout the hiring process.
• Support recruitment activities including career fairs and recruitment outreach activities.
• Coordinate administration of benefits including packets, enrollments, changes and terminations; assist with open enrollment communications.
• Process invoices for HR Manager review and submit to Accounts Payable.
• Review onboarding files for accuracy and complete records.
• Process employee terminations and provide necessary information on position and separation.
• Support HR events and employee engagement initiatives.
• Ensure compliance with leave of absence and ADA policies across the agency.

Skills

Customer service

Public speaking

Communication

Instruction and guidance

Active listening

Education

Associate's degree in HR or related field

1–3 years HR experience

Job description

Massachusetts School Building Authority (MSBA) in Boston seeks an HR Coordinator to provide administrative and operational support for HR functions, handling recruitment, onboarding, benefits, employee records, and communications. The role reports to the HR Manager and supports HR programs and processes.

Ideal candidate has an associate degree in HR or related field and 1–3 years HR experience; strong knowledge of ATS, payroll support, and compliance with federal/state laws; proficient in