HR Coordinator I

Mary Dickson; Newark (DE); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Life/AD&D Insurance

Disability Insurance

Park-like setting

Job summary

QPS, LLC is seeking an Administrative Assistant & HR Coordinator to support front-office operations and HR functions in Newark, DE. The role handles visitor support, HR tasks, and clerical duties for the CEO and GM, with a strong emphasis on MS Office skills and independence.

The position is entry-level, requiring a high school diploma and 1–2 years of administrative experience. It offers growth opportunities, a structured learning path, and a supportive team environment.

Qualifications

• H.S. Diploma or equivalent required.
• 1–2 years of administrative support experience preferred.
• Ability to present a professional image with employees and visitors.

Responsibilities

• Provide front-desk coverage and greet visitors per SOPs.
• Support recruiting and onboarding tasks, verify documents and organize files.
• Handle purchasing duties and manage office supplies.
• Coordinate events and inter-department meetings.

Skills

MS Office proficiency

Detail-oriented

Proactive

Front-desk duties

Education

High School Diploma

Tools

HRIS system

Handshake

Job description

Job Description

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you!

We are seeking a detail-oriented and proactive Administrative Assistant & HR Coordinator to support both front-office operations and key HR functions. This role is critical in ensuring a seamless experience for visitors, employees, and candidates, while supporting our broader HR and administrative processes.

In this role, you will be responsible for handling a variety of HR related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. This includes completing ad hoc tasks for our CEO and GM and handling front-desk related duties for our facility. While an understanding of HR processes and practices would be definite plus, we are really looking for someone with demonstrated MS Office proficiency, who enjoys working in a support role and is able to work independently.

The incumbent in this entry-level support role must be self-motivated and may use initiative and judgment to set/adjust priorities and work-order but must seek guidance from supervisor when confronted with unfamiliar situations or problems/deviations.

QPS' Story

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life. Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.

Front Desk & Office Support

• Provide front-desk coverage, including greeting visitors and ensuring compliance with standard operating procedures (SOPs).
• Execute appropriate SOPs during unannounced FDA audits.
• Manage building access cards and handle incoming mail for the CEO.

Recruiting & Onboarding

• Facilitate pre-employment background checks, including education and employment verification.
• Post open job positions on university platforms, labor boards, and outreach websites.
• Receive, organize, and upload resumes from Handshake.
• Prepare new employee files and ensure accurate document filing.
• Assemble New Hire Orientation packets and materials.
• Assist HR Generalists with scheduling interviews, updating the HRIS system, and refreshing job postings.

Purchasing & Supplies

• Complete assigned purchasing duties such as ordering name plaques, managing the printer cartridge inventory and processing orders, etc.

Event & Meeting Coordination

• Support catering requests for DTP3 facility events and meetings.

Work Location

This job will be 100% QPS-office/facility based

Work Schedule

Work Schedule is 8:00am – 5:00pm, with a one-hour unpaid lunch

Requirements

• H.S. Diploma or equivalent
• 1-2 years’ experience preferred in an administrative support role
• Ability to interact effectively and project professional image with employees, clients, vendors, and the general public.

Why You Should Apply

Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.

Structured Career Ladders that provide excellent growth based on your personal aspirations.

Benefits

• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance.
• Park-like setting in Newark, Delaware.
• Internal committees designed with the needs and enjoyment of QPS employees in mind.

QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.