HR Coordinator

CRANSTON; United States; Remote; USD 45,000 - 60,000; Full time

Job summary

Join a leading professional services company as an HR Coordinator, supporting top-tier firms in the architecture and engineering industry. This role involves maintaining employee records, coordinating HR processes, and enhancing employee experience in a collaborative environment. Enjoy flexible time off and comprehensive healthcare plans while growing your HR career in a dynamic, people-first organization.

Benefits

Flexible 'Unlimited' Time Off

401k with match

Comprehensive healthcare coverage

Qualifications

• 2-4 years of experience in administrative or HR support roles.
• Desire to grow within People Operations with continuous learning.
• Understanding of basic HR functions and compliance.

Responsibilities

• Maintain and audit employee records for accuracy and compliance.
• Coordinate onboarding and offboarding processes.
• Support employee lifecycle activities and respond to inquiries.

Skills

Organizational Skills

Communication

Detail-Oriented

Proactive

Education

HR Certification

Tools

Microsoft Office

HRIS

ATS

Job description

Join to apply for the HR Coordinator role at CRANSTON

Position Summary

Join HFW Companies as HR Coordinator and become an integral part of our mission to support the growth and success of 12 top-tier professional services firms across the architecture and engineering industry.

We're looking for an upbeat, can-do, detail-oriented, and highly organized Human Resources Coordinator who has a desire to grow in the HR profession. A qualified candidate will have experience across core People Operations functions, Human Resources, exposure to recruiting, onboarding, payroll, HRIS tools, and some compliance. This essential role reports directly to the VP of Human Resources and provides daily support to members of the People Operations team.

You'll work closely with our People Operations team to support operational goals, streamline processes that drive organizational efficiency, and work to enhance employee experience. From maintaining accurate employee records and supporting recruitment efforts to assisting with onboarding and providing day-to-day administrative support, you'll contribute meaningfully to our firm's success. Along the way, you'll gain firsthand experience in a high-growth, people-first environment in a role that is designed with future promotions in mind.

If you thrive in a collaborative setting, enjoy wearing multiple hats, and are ready to make an impact, we want to hear from you!

The Perks! Flexible "Unlimited" Time Off, 401k with match, remote position, and a wide array of comprehensive healthcare coverage plans. Don't miss this opportunity to be at the forefront of innovation and make a significant impact on our organization's growth and success!

Company Overview

Join HFW, a dynamic professional services company founded in 2020 by industry veterans Michael Hein, Matthew Westphal, and Daniel Forguson. Unlike traditional mergers and acquisitions, HFW takes a unique investment approach that prioritizes the growth and success of its strategic partners and legacy brands without the traditional M&A disruption and while keeping a focus on its people and their firm's unique cultures. Based in St. Louis, we are committed to building a national network of collaborative partners who support each other and drive innovation for our clients on a larger scale. Say goodbye to the disruptive practices of industry giants and join us in shaping a new future for professional services. Apply now to be a part of our innovative team at HFW!

Essential Responsibilities

• Maintain, update, and audit employee records in ADP systems and other databases to ensure accuracy and compliance.
• Ensure confidentiality when handling sensitive employee information with discretion and professionalism.
• Coordinate and support employee lifecycle activities, including onboarding and offboarding processes, ensuring smooth transition for all employees.
• Respond promptly and professionally to routine employee inquiries, including questions related to verification of employment forms, employee handbook questions, and available benefits questions.
• Create and distribute monthly communications highlighting available employee benefits, encouraging team members to take advantage of the resources and options available to them.
• Support "People Perks" initiatives by gathering data, drafting internal communications, and assisting with planning and execution of employee engagement programs.
• Assist with internal audits and reporting by compiling HR data and generating reports as needed.
• Stay informed about HR trends and best practices to contribute ideas for improving HR processes and enhancing employee engagement.
• Support and train across multiple areas within People Operations, including recruitment and payroll, fostering cross-functional collaboration and operational excellence.

Qualifications

• 2-4 years of experience in administrative or HR Support roles.
• Desire and capability to grow within the People Operations department, with a commitment to continuous learning and professional development across HR functions.
• Understanding of basic HR functions, labor laws, and compliance requirements.
• Ability to work from home in a professional environment.
• Experience or exposure to the A&E, construction, technical, or professional services industry is a strong plus.

Technical Skills

• Proficiency in Microsoft Office (Excel, Outlook, Teams) and SmartSheets.
• Familiarity with HRIS platforms, preferably ADP/Paylocity.
• Experience with ATS and digital onboarding is a plus.

Soft Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Detail-oriented and proactive.
• Ability to thrive in a fast-paced, collaborative environment.
• Excellent interpersonal skills focused on delivering an exceptional experience.

Preferred Qualifications

• HR certification (e.g., SHRM-CP, PHR) is a plus.
• Experience supporting multi-state and remote teams.
• Experience working remotely.
• Ability to occasionally visit nearby offices.