HR Coordinator

Performance Pallet; Town of Seymour (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Performance Pallet in Wisconsin seeks an HR Generalist to coordinate recruiting for production roles, oversee onboarding, and maintain accurate employee records across HR systems.

The role requires bilingual English/Spanish communication, meticulous data entry, and strict confidentiality. You will assist with benefits enrollment communications and employee support across shifts and locations.

Qualifications

• High school diploma or equivalent required.
• Associate degree in HR, Business Administration, or related field preferred.
• 2+ years HR experience in recruiting, onboarding, and employee records required.
• Bilingual fluency in English and Spanish required for routine communications.

Responsibilities

• Coordinate recruiting activities for production positions, including sourcing, screening, and interviews.
• Manage onboarding for new hires and maintain accurate employee records across systems.
• Support benefits enrollment information and HR communications to employees.
• Provide English/Spanish interpretation for routine communications as needed.

Skills

Communication skills

Bilingual EN/ES

Data entry accuracy

Time management

Microsoft Office

Education

High school diploma or equivalent

Associate degree in HR or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

HRIS systems

Job description

CORE ACCOUNTABILITIESRecruiting, Onboarding, & Employee RecordsManage recruiting activities for assigned production positions, including sourcing, screening, interview coordination, candidate communication, and follow-up.Create, update, and maintain job postings across recruiting platforms as needed.Coordinate the onboarding process for new employees, including pre-employment requirements, orientation scheduling, preparation of materials, and first-day communication.Collect and review new-hire documentation for accuracy and completeness; proactively follow up on missing or incomplete information.Enter and maintain accurate employee information within HR, payroll, timekeeping, benefits, and other applicable company systems.Prepare employee access and onboarding materials, including badges, key cards, time clock information, handbooks, and required acknowledgments.Maintain onboarding checklists, track outstanding requirements, and communicate concerns or exceptions to the Senior HR Generalist.Maintain employee records in accordance with company practices, confidentiality requirements, and established recordkeeping procedures.Employee Support, Communication & BenefitsServe as a first point of contact for routine employee questions, providing timely and accurate HR information within the scope of the position.Assist with communicating benefits enrollment information, deadlines, required forms, and general program updates using established company and benefit-provider resources.Assist employees with navigating HR and benefits systems and direct complex benefit, eligibility, employee relations, policy, or other sensitive matters to the Senior HR Generalist.Communicate professionally, respectfully, and consistently with employees across shifts and company locations.Provide English/Spanish interpretation or translation support for routine employee communications and company materials when appropriate.Promptly escalate sensitive or higher-risk employee matters to the Senior HR Generalist.HR Administrative & Operational SupportManage routine HR administrative responsibilities, including data entry, document preparation, recordkeeping, scheduling, scanning, filing, and correspondence.Prepare and maintain spreadsheets, reports, employee lists, forms, and other HR documentation.Coordinate routine employee programs and vendor-related activities, including uniforms, vending, surveys, schedules, and other assigned programs.Coordinate logistics for employee events, training, meetings, orientations, and other HR activities.Monitor assigned HR tasks and follow up with employees, managers, or vendors to ensure required information and actions are completed.Provide administrative and HR support to the Senior HR Generalist and company leadership as priorities require.GENERAL EXPECTATIONSPerform duties in alignment with company policies, procedures, and core values.Maintain appropriate professional boundaries and refer sensitive employee relations, disciplinary, legal, benefits interpretation, payroll, safety, or compliance matters to the responsible leader.Complete other related duties as assigned. Responsibilities may evolve based on business needs.QUALIFICATIONS & SKILLSEducation & ExperienceHigh school diploma or equivalent requiredAssociate degree in Human Resources, Business Administration, or a related field preferred.2+ years of HR experience with demonstrated experience in recruiting, onboarding, employee records, HR systems, and/or benefits administration required.Bilingual fluency in English and Spanish required due to the position’s regular employee communication responsibilities.Required CapabilitiesStrong verbal and written communication skills with a helpful, respectful, and professional approach.High attention to detail and accuracy in data entry, documentation, and follow-up.Ability to maintain strict confidentiality and use sound judgment when handling employee information.Ability to organize multiple tasks, meet deadlines, and adjust priorities in a fast-paced environment.Comfort communicating with employees in person, by phone, by email, and through company systems.Proficiency with Microsoft Outlook, Word, and Excel; ability to learn HR, payroll, timekeeping, benefits, and other company systems.Ability to follow established procedures, ask appropriate questions, and elevate matters outside the position’s authority.Dependable attendance and flexibility to support employees across shifts or company activities as business needs require.