HR Coordinator

vineyard vines; Stamford (CT); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the retail clothing sector is seeking a Human Resources Coordinator to manage HR administrative tasks. The role involves supporting the hiring process, maintaining employee records, and ensuring a smooth candidate experience. The ideal candidate will thrive in a fast-paced environment and possess strong communication and project management skills.

Benefits

Flexible working hours

Generous employee discount

401(k) plan

Paid-Family Leave

Health & financial wellness programs

Onsite gym

2 summer Fridays

14 paid holidays

Qualifications

• Minimum of 1 year working in human resources or similar position.
• Strong project management skills and ability to meet deadlines.

Responsibilities

• Partner with recruiters to move candidates through the interview process.
• Manage candidate experience and onboarding.
• Maintain employee records and support Talent Acquisition processes.

Skills

Communication

Project Management

Customer Service

Organization

Job description

About Us

vineyard vines is a highly successful, privately held, American clothing and accessory retailer founded in 1998 on Martha’s Vineyard by brothers, Shep & Ian Murray. With Shep & Ian still at the helm today, vineyard vines has experienced exponential year over year growth and now operates over 120 retail locations including an outlet division, a successful e-commerce business, domestic distribution center, and expanding corporate headquarters. In addition, vineyard vines is carried in major department stores such as Nordstrom and Bloomingdales as well as numerous specialty boutiques across the US.

vineyard vines was founded on a state of mind that Every day should feel this good.

You don’t need to be on a beach, by the ocean or on vacation to have Every day should feel this good moments. It’s a state of mind that we all experience, and one where everyone is invited. At vineyard vines, we don’t just live an #EDSFTG life away from our desks—we bring it to work with us, too.

Whether in our stores, at our Harbor Drive headquarters, our company culture is fun, encouraging and welcoming to all. We work hard and play harder, and we never take ourselves too seriously. And while we have many company goals, our number one priority is making vineyard vines a great place to work for all employees.

Our team is our family, and we’d never have grown to where we are today without them. We’re committed to building an inclusive team across all channels, departments and stores within our community. We hope you’ll join us and see what the smiling pink whale is all about.

Overview

The Human Resources Coordinator will manage administrative aspects of the Human Resources team for Harbor Drive. This role includes everything from ensuring data is accurately captured, assisting in generalist responsibilities, processing new hire paperwork, responding to internal/external HR related inquiries, conducting exit interviews and more. They will be able to work autonomously and efficiently to ensure success with running of HR projects and operations.

As the HR Coordinator you will work directly with internal and external partners to facilitate an efficient hiring process and provide an excellent candidate experience. You will develop a deep understanding of a retail corporate environment and have the opportunity to take on many talent related projects.

The Coordinator will report to our Senior Manager, Talent Acquisition. You will work in a fast-paced environment where you will be relied on for your expertise, professionalism, and collaboration.

Responsibilities

1. Partner closely with recruiters and hiring managers to move candidates through the interview process
2. Schedule candidate interviews in a timely and accurate manner
3. Manage the candidate experience that inspires the best talent to work at vineyard vines
4. Partner closely with Talent Acquisition, HR Business Partners, and hiring managers on candidate offer process
5. Manage UltiPro Recruiting Module by posting, editing, and closing positions
6. Manage background checks through 3rd party platforms
7. Conduct candidate reference checks
8. Collect and document candidate feedback
9. Ensure candidate records are filed appropriately
10. Partner with HR Business Partners to ensure a smooth candidate onboarding experience
11. Assist with external recruiting events such as Career Fairs
12. Take responsibility for exploratory interviews and maintain a talent pipeline
13. Coordinate onsite interviews and office tours
14. Recruit for entry level and temporary positions at the Headquarters
15. Audit freelance contracts and hold hiring managers accountable for extensions
16. Maintain employee records such as hires, promotions, transfers, performance reviews, terminations, training and employee statistics for government reporting and company records.
17. Maintain all internal/external inquiries through Human Resources inbox for Harbor Drive
18. Create internal promotion letters
19. Support Talent Acquisition processes and procedures for corporate, retail and outlet division hires.
20. Update Corporate Employee Organizational chart

What You Bring

1. A minimum of 1 year working on a human resources team or similar position
2. Excellent verbal and written communication skills with a high emphasis on customer service
3. Extremely organized, strong project management skills are a must
4. Demonstrated ability to meet deadlines, handle and prioritize multiple requests
5. High level of accountability, proven track record of taking ownership and solving problems
6. Strong communication/interpersonal skills; able to successfully build cross-functional relationships
7. Team player and collaborator
8. Comfortable in fast-paced, rapidly changing environment, with the ability to flex into responsibilities outside of role to support business growth

Everyday Will Feel This Good Because

1. We have a fun-spirited entrepreneurial culture filled with truly “good” people
2. We have flexible working hours and work from home days to accommodate your personal life
3. We offer a generous employee discount so you can rep our lifestyle on-and-off the boat
4. We offer a competitive salary package which includes 401(k), Paid-Family Leave, HS(A), Life, Short/Long Term disability insurance
5. We have an onsite gym as well as health & financial wellness programs to keep you active
6. We offer 2 summer Fridays to take off in addition to a competitive PTO offering & 14 paid holidays