HR Coordinator

Asian Americans For Community; San Jose (CA); On-site; USD 41,000 - 43,000; Full time

Job summary

Asian Americans For Community seeks an HR Coordinator to join its small HR team in San Jose. This mostly onsite, full-time role offers a 32–40 hour workweek, benefits-eligible status, and occasional travel to nearby locations to support HR operations.

You will maintain personnel records, process HR actions, manage onboarding/offboarding, benefits enrollments, and assist with recruitment coordination. Proficiency with HRIS/ATS and Microsoft Office is required, along with a BS/BA and 2+ years of

Qualifications

• BS/BA degree or equivalent training and experience.
• Two or more years of direct HR experience in the U.S. required.
• Strong written and verbal communication skills.
• Ability to manage confidential information and work with diverse teams.

Responsibilities

• Maintain personnel records in paper and digital systems.
• Process personnel action forms and ensure proper approvals.
• Coordinate onboarding, offboarding, and background checks as needed.
• Administer benefits enrollments and review invoices for discrepancies.
• Support recruitment coordination including job postings and reference checks.
• Assist with HR compliance and reporting (postings, forms, filings).
• Prepare reports and participate in HR initiatives.

Skills

Communication skills

Time management

Confidentiality

Diversity & inclusion

Education

Bachelor's degree

Tools

Microsoft Office Suite

HRIS

ATS

Job description

HR Coordinator# HR Coordinator2400 Moorpark Avenue, Suite 300 - San Jose, CA 95128; 266 N. Jackson Avenue #1 & #4 - San Jose, CA 95116## OverviewSalary Range$30.00 - $31.40 Hourly## HR CoordinatorOur five-member HR team is collaborative, supportive, and committed to continuous learning and development. This is a primarily onsite, full-time, benefits-eligible position, with a 32–40-hour workweek available. Occasional travel to nearby locations may be required to support HR operations and employees. Prior U.S. HR experience is required.**Job purpose**The Human Resources Coordinator provides operational and administrative support for the HR Department, assisting with HR functions and initiatives, benefits administration, and employee support. Responds to internal and external HR-related inquiries and requests, working collaboratively with HR team members, employees, managers, and external vendors to support efficient and responsive HR operations.**Duties and responsibilities*** Maintain records of personnel-related data, both paper and in software systems.* Process personnel action forms and ensure proper approvals.* Coordinate background checks, DMV records search and new hire vetting* Administer pre-onboarding, onboarding and offboarding processes.* Process health and welfare plan enrollments and related administrative updates* Reconcile benefits enrollment information and assist with reviewing invoices and resolving billing discrepancies.* Respond to routine inquiries regarding benefits, time off, HRIS system, and HR policies and procedures, referring to complex and/or sensitive matters to the appropriate staff.* Assist with recruitment coordination including job postings, applicant communications and reference checks.* Support HR compliance efforts by maintaining required postings, forms, and documentation.* Participate in the planning and development of HR department initiatives* Conduct or assist with record audits and reporting, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.* Prepare reports, perform ad-hoc HR projects, and clerical duties.* Complete other duties and related projects assigned## Qualifications**Qualifications*** Ability to perform the duties described above* Related BS/BA degree or equivalent training and experience* Two or more years of direct experience in Human Resources required, California based experience preferred.* Exceptional communication skills both written and verbal* Ability to prioritize work to manage time effectively* Ability to maintain confidential information.* Proficient in Microsoft Office Suite* Experience utilizing HRIS and ATS/ talent management systems* Ability to communicate well with people of diverse cultural professional and experiential backgrounds and* Ability to establish and maintain effective work relationships as part of a multi-disciplinary team.