HR Coordinator

International Paper; San Antonio (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health, welfare and retirement plans

Tuition reimbursement

Paid time off

401(k)

Employee development

Student loan repayment assistance

Job summary

International Paper is seeking an HR Coordinator at our San Antonio facility to support managers and employees in HR-related areas. This full-time role interfaces with the Site Manager and HR Manager to coordinate recruiting, onboarding, and payroll processes.

The ideal candidate has at least 2 years HR admin experience, a college degree in HR or related field, and knowledge of Oracle. The position emphasizes confidentiality, accuracy, and proactive problem-solving in a union manufacturing

Qualifications

• Minimum of 2 years general administrative HR experience.
• Bachelor's degree in HR or related field; PHR preferred.
• Experience with Oracle HR/payroll systems.

Responsibilities

• Supports managers and employees at the facility in HR-related areas.
• Coordinates selection processes for hourly positions and onboarding.
• Maintains HR-related files and records per policy.
• Ensures accurate coding by job classification, shift, and department.
• Processes HR forms and responds to employee questions.
• Supports benefits administration and open enrollment.
• Assists with unemployment claims and related hearings.
• Losters to improve employee engagement and liaise with management.
• May assist in payroll-related tasks and general admin duties.

Skills

General HR experience

HR administration

PHR certification

Union manufacturing experience

Federal/state employment laws

Oracle experience

MS Office (Word/Excel/PowerPoint/Outl0

Discretion & confidentiality

Attention to detail

Proactive / self-directed

Education

Bachelor's degree in Human Resources or related field

PHR certification

Tools

Oracle

Job description

Position Title

HR Coordinator

Pay Rate

$52,100 - $69,500

Category/Shift

Salaried Full-Time

Physical Location

San Antonio Central Container
San Antonio, TX 78219

The Job You Will Perform

• Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the Site Manager with dotted line reporting to the Human Resource Manager.
• Coordinates selection processes for hourly positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; and maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the plant hourly payroll system (Workforce). Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged work environment.
• May perform additional duties as assigned to support the Finance functions such as payroll, and related administrative duties in support of plant operations.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.
• Maintains the Affinitive Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.

The Skills You Will Bring

• Minimum of 2 years general administrative human resources experience.
• College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.
• Prior work experience in a union, multi-shift manufacturing environment preferred.
• Working knowledge of federal and state employment laws.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Experience with Oracle strongly desired.
• Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.
• Demonstrated ability to learn new software programs or databases quickly.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

About Us

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build

Leadership training, promotional opportunities

The Impact You Will Make

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.

Equal Opportunity Statement

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] or [phone].