HR Coordinator

Socket.dev; Gilroy (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Job summary

International Paper seeks an HR Coordinator at our Gilroy, CA facility to support HR operations and employee relations. The role reports to the Plant General Manager and involves coordinating hourly recruitment, onboarding, and payroll-related tasks.

Candidates should have at least three years of HR admin experience and a college degree in HR or related field. Proficiency with Oracle and MS Office is preferred to manage records and payroll effectively.

Qualifications

• Three years of general administrative HR experience.
• College degree in HR or related field desirable.
• Ability to learn new software quickly and handle multiple priorities.
• Experience with Oracle strongly desired.

Responsibilities

• Supports managers and employees at the facility in HR-related areas.
• Coordinates hourly recruitment including posting, outreach, screening, and onboarding.
• Maintains HR files, attendance tracking, and disciplinary actions.
• Ensures payroll coding and benefits administration knowledge for hourly and salaried staff.

Skills

HR experience

Oracle

MS Office

Multitasking

Education

HR degree or related field

Tools

Oracle

Microsoft Office Suite

Job description

Position Title

HR Coordinator

Pay Rate

$59,900-$79,900

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift

Salaried Full-Time

Physical Location

Bay Sheets – Sheet Feeder
6791 Alexander Street
Gilroy, CA 95020

The Job You Will Perform

• Supports managers and employees at the facility in Human Resource-related areas.This is a non-exempt position that reports to the Plant General Manager with dotted line reporting to the Region Human ResourceManager.
• Coordinates selection processes for hourly positions including posting with and outreach to local organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.Coordinates orientation and onboarding activities for new hires.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the plant hourly payroll system. Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings.Serves as a resource to employees in resolving benefits‑related issues and concerns.Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged, union‑free work environment.
• May perform additional duties as assigned to support the Finance functions such as payroll, and related administrative duties in support of plant operations.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday‑related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.
• Maintains the Affinepative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.

The Skills You Will Bring

• Minimum of three years general administrative human resources experience. College degree in Human Resources or related field highly desirable.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Experience with Oracle strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a multi‑shift manufacturing environment preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to be proactive and self‑directed while working professionally in a team environment to resolve issues and meet deadlines.

The Benefits You Will Enjoy

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build

Leadership training, promotional opportunities

The Impact You Will Make

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience

International Paper promotes employee well‑being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever‑changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] or [phone].