HR Coordinator

Ennismore; New York, Northern (NY, KY); Hybrid; USD 34,000 - 49,000; Full time

Job summary

Faena New York is seeking a Human Resources Coordinator to support daily HR operations, recruitment coordination, onboarding, employee records management, benefits administration, and compliance with company policies and labor regulations.

This role serves as a liaison between employees, managers, and HR leadership, ensuring accurate and efficient HR processes while maintaining the highest level of professionalism and confidentiality. It is a full-time, hourly position at $30.00/hour.

Qualifications

• Minimum 2-3 years experience in Human Resources. HR Administration, or related fields.
• Hospitality industry experience preferred
• Strong organizational and administrative skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office including Word, Excel, and Outlook
• Experience with HRIS Systems preferred
• Strong attention to detail and ability to multitask in a fast-paced environment

Responsibilities

• Assist with recruitment coordination and scheduling interviews between candidates and hiring managers.
• Maintain applicant tracking systems and ensure candidate records are accurate.
• Coordinate onboarding processes for new hires including employment documentation.
• Ensure all new hire documentation is in accordance with policies and legal requirements.
• Assist with I-9 verification and related employment eligibility documentation.
• Maintain employee personnel files with accuracy and confidentiality.
• Process employee status changes including promotions, transfers, and terminations.
• Update employee records in HR systems as changes occur.
• Provide administrative support for daily HR operations.
• Respond to employee inquiries regarding HR policies and procedures.
• Maintain HR databases and employee records.
• Assist with benefits administration including disability leave and enrollment support.
• Manage workers’ compensation records for compliance.
• Maintain HR documentation and policies.
• Assist HR leadership with addressing employee questions and workplace concerns.
• Support employee engagement initiatives and internal HR programs.
• Maintain professionalism and confidentiality in sensitive matters.
• Assist with documentation related to employee relations when required.
• Promote a positive and respectful workplace aligned with Faena values.
• Ensure compliance documentation and required records are kept up to date.

Skills

HR administration

Recruitment coordination

Onboarding

Confidentiality

Organizational skills

Communication skills

Multitasking

Tools

HRIS systems

Microsoft Office

Job description

The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.

Following Buenos Aires and Miami Beach, Faena New York, will find its home at 500 West 18th Street, overlooking the High Line in a building designed by Bjarke Ingels Group. This latest opening will be synonymous with sophistication, glamour, breathtaking artwork, and cultural trendsetting. This opening will mark the resurgence of luxury nightlife experiences in New York with dynamic food and beverage venues and programming that will make Faena the ultimate destination for the sophisticated traveler to New York.

Job Description

The Human Resources Coordinator supports the Human Resources department in the administration of daily HR operations including recruitment coordination, onboarding, employee records management, benefits administration, and compliance with company policies and labor regulations.

This role serves as a key liaison between employees, managers, and HR leadership, ensuring that HR processes are executed accurately and efficiently while maintaining the highest level of professionalism and confidentiality. The HR Coordinator assists with employee lifecycle administration, HR documentation, internal communications, and HR programs that support employee engagement and organizational effectiveness.

This full-time position has an hourly rate of $30.00 per hour.

• Assist with the recruitment process by scheduling interviews between candidates and hiring managers
• Maintain applicant tracking systems and ensure candidate records remain accurate and current
• Maintain organized recruitment files and candidate documentation
• Coordinate onboarding processes for new hires including employment documentation
• Ensure all new hire documentation is completed in accordance with company policies and legal requirements
• Assist with completion and verification of employment eligibility documentation (I-9)
• Maintain employee personnel files ensuring accuracy, completeness, and confidentiality
• Process employee status changes including promotions, transfers, and terminations
• Update employee records in HR systems as changes occur
• Provide administrative support for day-to-day HR operations
• Respond to employee inquiries regarding HR policies, procedures, and general HR matters
• Maintain HR databases and employee records
• Assist with benefits administration including disability leave, enrollment support and employee communications
• Manager worker’s compensation claims and ensure accuracy of records for compliance
• Maintain HR documentation including policies, forms, and internal procedures
• Assist HR leadership with addressing employee questions and general workplace concerns
• Support employee engagement initiatives and internal HR programs
• Maintain professionalism and confidentiality when handling sensitive employee matters
• Assist with documentation related to employee relations matters when required
• Promote a positive and respectful workplace environment aligned with Faena values
• Maintain employment compliance documentation and required records
• Ensure employee acknowledgement of policies and required documentation
• Assist with HR audits and documentation reviews
• Assist with coordinating employee training programs and required compliance training

Qualifications

• Minimum 2-3 years experience in Human Resources. HR Administration, or related fields.
• Hospitality industry experience preferred
• Strong organizational and administrative skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office including Word, Excel, and Outlook
• Experience with HRIS Systems preferred
• Strong attention to detail and ability to multitask in a fast-paced environment

SKILLS

• Strong organizational skills
• Professional communication
• Confidentiality and discretion
• Strong interpersonal skills
• Ability to manage multiple priorities

Additional Information

All your information will be kept confidential according to EEO guidelines.