HR COORDINATOR

RJ-Staffing; New York (NY); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Paid time off

Job summary

RJ-Staffing is seeking an HR Coordinator for a well-established food manufacturer in New York. This role provides administrative and operational support across recruitment, onboarding, records, benefits, and employee engagement.

You will handle confidential personnel files, timekeeping, HRIS data entry, and union-related processes under the CBA, while delivering responsive, professional service.

Qualifications

• Bilingual English/Spanish required.
• Experience handling confidential information.
• Strong organizational and communication skills.
• Customer-focused and service-oriented.

Responsibilities

• Maintain personnel records and HR documentation.
• Assist with recruitment, onboarding, and job postings.
• Support benefits administration and timekeeping processes.
• Coordinate employee events and engagement activities.
• Ensure confidentiality and compliance with policies.

Skills

Bilingual Eng/Span

Confidentiality

Organizational skills

Customer service

Tools

HRIS systems

Job description

Well-established and rapidly expanding food manufacturer is looking to hire a HR Coordinator to provide essential administrative and operational support to the Human Resources department. This role supports the full employee lifecycle, from recruitment and onboarding to recordkeeping, benefits assistance, and employee engagement. The HR Coordinator serves as a key point of contact for employees and applicants, ensuring timely communication, accurate documentation, and a positive HR experience. Responsibilities include maintaining personnel files, assisting with job fairs, coordinating employee milestones such as birthdays and anniversaries, and supporting compliance and reporting activities. The ideal candidate is bilingual in English and Spanish, highly organized, detail-oriented, and committed to maintaining confidentiality and delivering excellent customer service. Hours are Monday - Friday 8:30am - 5:00pm. Pay rate depends on experience. Company offers medical, dental, 401(k), and PTO if/when hired permanently.

• Union workforce support Interact professionally with union employees and ensure HR practices align with the Collective Bargaining Agreement (CBA).
• CBA compliance Apply and follow CBA provisions when handling attendance, discipline, seniority, job postings, grievances, and other union-covered matters.
• HR phone support Answer HR department calls and respond to inquiries.
• Employment application intake Manage incoming applications and assist candidates throughout the process.
• New hire onboarding Assist with orientations, prepare materials, and process follow-up paperwork.
• Personnel records management Maintain, update, audit employee files and HR documentation.
• Confidentiality compliance Protect sensitive employee information at all times.
• Recruitment support Communicate with applicants, employees, managers, and outside agencies.
• Job posting preparation Draft, update, and publish job postings across platforms and internally.
• Employment verifications Respond to reference checks and employment status requests.
• HR project assistance Support HR Manager with ongoing initiatives and special projects.
• Benefits administration Assist with benefits, FMLA, and workers compensation processes.
• Employee inquiries Provide timely and accurate responses to employee questions.
• Timekeeping support Assist with communicating any discrepancy to HR/Payroll.
• Policy communication Help distribute and track acknowledgements of updated policies.
• Training coordination Schedule training sessions and maintain training records.
• HRIS data entry Enter and update employee information in HR systems.
• Exit process support Assist with offboarding, termination paperwork, and collection of company property.
• Employee engagement support Help coordinate employee events and recognition activities.
• Handle employee birthdays and anniversaries Track and acknowledge employee milestones.
• Assist in job fair events Support planning, setup, and participation in recruitment events.
• Compliance tracking Monitor required postings, certifications, and regulatory documentation.
• Document preparation Draft letters, memos, and standard HR correspondence.
• HR reporting Assist with generating HR metrics and reports.
• Vendor coordination Support interactions with benefits providers and staffing agencies.
• Badge and access management Request employee badges or access cards.
• Cross-department support Work closely with all departments to provide HR guidance, support staffing needs, and ensure smooth communication.
• Team partnership Collaborate daily with the HR team to coordinate tasks, share updates, and maintain consistent HR processes.
• Union collaboration Work respectfully and professionally with union representatives and employees, supporting consistent application of the CBA.
• Employee interaction Build positive working relationships with employees at all levels, offering assistance and fostering a supportive workplace culture.
• Manager coordination Partner with supervisors and department managers to support recruitment, onboarding, training, and employee relations needs.
• External collaboration Communicate with outside agencies, job fair organizers, benefit providers, and staffing partners as needed.
• Event teamwork Work collaboratively during job fairs, orientations, and employee events to ensure smooth execution and a positive experience.