Human Resources Coordinator

RJ-Staffing; Tappan (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

RJ-Staffing is seeking an HR Coordinator in Tappan, NY to provide essential HR administrative support across recruitment, onboarding, records, and benefits. You will act as a frontline contact for employees and applicants, ensure accurate documentation, and maintain confidentiality while delivering excellent service.

Responsibilities include maintaining personnel files, assisting with job fairs, coordinating onboarding, timekeeping, policy communications, HRIS data entry, and supporting

Qualifications

• 3+ years of HR-related experience.
• Associate’s degree or equivalent.
• Strong organization and attention to detail.
• Knowledge of federal and state employment regulations.
• Excellent customer service and interpersonal skills.
• Ability to maintain confidentiality.
• Proficient in HRIS and MS Office 365.

Responsibilities

• Support HR team with recruitment, onboarding, and employee records.
• Maintain personnel files and HR documentation.
• Assist with job fairs, onboarding, and offboarding.
• Provide HR phone support and respond to inquiries.
• Coordinate benefits, FMLA, and workers’ comp.
• Prepare HR reports and metrics.
• Ensure confidentiality and compliance with policies.
• Collaborate with unions and CBAs.

Skills

Bilingual English-Spanish

HRIS proficiency

MS Office 365

Communication skills

Education

Associate degree

Tools

HRIS software

Microsoft Office

Job description

Work Schedule: M-F 8:30am-5:00pm

Location: Tappan, NY

Position Overview the HR Coordinator provides essential administrative and operational support to the Human Resources department at client company. This role supports the full employee lifecycle, from recruitment and onboarding to recordkeeping, benefits assistance, and employee engagement. The HR Coordinator serves as a key point of contact for employees and applicants, ensuring timely communication, accurate documentation, and a positive HR experience. Responsibilities include maintaining personnel files, assisting with job fairs, coordinating employee milestones such as birthdays and anniversaries, and supporting compliance and reporting activities. The ideal candidate is bilingual in English and Spanish, highly organized,

detail-oriented, and committed to maintaining confidentiality and delivering excellent customer service.

Key Responsibilities

• Union workforce support — Interact professionally with union employees and ensure HR practices align with the Collective Bargaining Agreement (CBA).
• CBA compliance — Apply and follow CBA provisions when handling attendance, discipline, seniority, job postings, grievances, and other union-covered matters.
• HR phone support — Answer HR department calls and respond to inquiries.
• Employment application intake — Manage incoming applications and assist candidates throughout the process.
• New hire onboarding — Assist with orientations, prepare materials, and process follow-up paperwork.
• Personnel records management — Maintain, update, audit employee files and HR documentation.
• Confidentiality compliance — Protect sensitive employee information at all times.
• Recruitment support— Communicate with applicants, employees, managers, and outside agencies.
• Job posting preparation — Draft, update, and publish job postings across platforms and internally.
• Employment verifications — Respond to reference checks and employment status requests.
• HR project assistance — Support HR Manager with ongoing initiatives and special projects.
• Benefits administration — Assist with benefits, FMLA, and workers’ compensation

processes.

• Employee inquiries — Provide timely and accurate responses to employee questions.

Additional Integrated Responsibilities

• Timekeeping support— Assist with communicating any discrepancy to HR/Payroll.
• Policy communication — Help distribute and track acknowledgments of updated policies.
• Training coordination — Schedule training sessions and maintain training records.
• HRIS data entry — Enter and update employee information in HR systems.
• Exit process support — Assist with offboarding, termination paperwork, and collection of company property.
• Employee engagement support — Help coordinate employee events and recognition activities.
• Handle employee birthdays and anniversaries — Track and acknowledge employee milestones.
• Assist in job fair events — Support planning, setup, and participation in recruitment events.
• Compliance tracking — Monitor required postings, certifications, and regulatory documentation.
• Document preparation — Draft letters, memos, and standard HR correspondence.
• HR reporting — Assist with generating HR metrics and reports.
• Vendor coordination — Support interactions with benefits providers and staffing agencies.
• Badge and access management — Request employee badges or access cards.
• Cross-department support— Work closely with all departments to provide HR guidance, support staffing needs, and ensure smooth communication.
• Team partnership — Collaborate daily with the HR team to coordinate tasks, share updates, and maintain consistent HR processes.
• Union collaboration — Work respectfully and professionally with union representatives and employees, supporting consistent application of the CBA.
• Employee interaction — Build positive working relationships with employees at all levels, offering assistance and fostering a supportive workplace culture.
• Manager coordination — Partner with supervisors and department managers to support recruitment, onboarding, training, and employee relations needs.
• External collaboration — Communicate with outside agencies, job fair organizers, benefit providers, and staffing partners as needed.
• Event teamwork— Work collaboratively during job fairs, orientations, and employee events to ensure smooth execution and a positive experience.

Qualifications & Experience

• Minimum 3 years of HR-related experience
• Associate’s degree or equivalent
• Strong organization, accuracy, and attention to detail
• Knowledge of federal and state employment regulations
• Excellent customer service and interpersonal communication skills
• High ethical standards and ability to maintain confidentiality
• High proficiency in HRIS platforms, Microsoft Office 365 (Word, Excel, PowerPoint).
• Ability to manage multiple projects and priorities simultaneously in a fast-paced environment.