HR Coordinator

National Veterinary Associates; Mather (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented HR Coordinator to support HR operations across multiple veterinary sites. This remote position involves administrative tasks such as policy interpretation, payroll assistance, and compliance management. The ideal candidate will have a strong understanding of employment laws in California, Washington, and Nevada, as well as experience in leave administration and employee relations. Join a passionate team dedicated to improving the lives of pets and their owners, while enjoying a supportive work environment that fosters professional growth and development.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k with Employer Match

Paid Time Off

Sick Leave

Qualifications

• 2+ years of HR experience, preferably in a multi-site environment.
• Strong knowledge of employment laws in California, Washington, and Nevada.

Responsibilities

• Assist with HR policies and procedures compliance in multiple states.
• Support onboarding, offboarding, and leave administration processes.

Skills

HR Administration

Policy Interpretation

Leave Administration

Payroll Support

Employee Relations

Attention to Detail

Communication Skills

Education

Bachelor’s degree in Human Resources

Business Administration

Tools

ADP

Dayforce

Microsoft Office Suite

Job description

Location: Remote
Reports To: Senior HR Business Partner (HRBP)

Job Summary:
We are seeking a highly organized and detail-oriented HR Coordinator to provide administrative and transactional HR support for larger veterinary sites in California, Washington, and Nevada. This role will be responsible for ensuring smooth HR operations by handling day-to-day administrative HR tasks while supporting site leaders and employees with policy interpretation, leave administration, payroll assistance, and compliance-related matters. The HR Coordinator will report to and receive strategic guidance from the Senior HR Business Partner, West Region, along with the Hospital Managers and Division Leaders as appropriate.

Key Responsibilities:

• Assist with the administration of HR policies and procedures, ensuring compliance with California, Washington, and Nevada employment laws.
• Provide basic policy interpretation and guidance to employees and managers.
• Assist in onboarding and offboarding processes, including new hire paperwork and exit documentation.
• Support leave of absence administration, including tracking, documentation, and compliance with federal and state regulations (FMLA, CFRA, PFML, etc.).
• Assist with basic payroll administration tasks, including payroll adjustments, timekeeping audits, and ensuring accurate pay practices.
• Support HR compliance efforts, including record-keeping, training tracking, and required postings.
• Ensure adherence to OSHA, risk management/workers compensation, and workplace safety requirements and assist in compliance initiatives.
• California specific: Knowledge and understanding of CalOSHA.
• Washington specific: Knowledge and understanding of L&I Claim management and accommodation process.
• Serve as a point of contact for the administrative functions tied to basic employee relations matters, escalating complex issues to the Senior HRBP as needed.
• Maintain HR files and records, ensuring confidentiality and accuracy.
• Support HR projects and initiatives as directed by the Senior HRBP, HMs and DLs.

Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred, or equivalent experience.
• 2+ years of HR experience, preferably in a multi-site or multi-state environment.
• Strong knowledge of employment laws in California, Washington, and Nevada required.
• Familiarity with OSHA regulations and workplace safety standards.
• Experience in handling leave administration, payroll support, and compliance-related tasks.
• Basic employee relations experience, with the ability to handle routine inquiries and escalate complex issues appropriately.
• Proficiency in HR systems (ADP, Dayforce, EthicsPoint) and Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong attention to detail, organization, and ability to handle multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in the veterinary or healthcare industry is a plus.

Work Environment:

• Remote work with estimated quarterly travel to veterinary sites.

Compensation: The compensation range for this role is $24.00 - $30.00 per hour and is eligible for benefits.

Company Overview: National Veterinary Associates is a leading global pet care organization united in the love of animals and the people who love them. At NVA, we’re on a mission to improve the lives of pets and the people who love them. That starts by empowering our care teams. We nurture their growth with resources to practice medicine their way. Our network of 1,000 hospitals connects them to a community of professionals who share their passion so they can learn and grow together. Our national presence enables us to deliver technology and innovations that simplify work and expand care for all. At NVA, we're committed to your professional growth. We support your entire career journey, offering opportunities ranging from mentorship to ownership.

NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.