HR Coordinator

Blount Partnership; Knoxville, Northern (TN, KY); Híbrido; USD 40.000 - 52.000; Jornada completa

Descripción de la vacante

United Elevator Services is seeking a detail-oriented Human Resources Coordinator to provide administrative and operational support across all locations. You will coordinate recruitment, onboarding, and HR documentation while ensuring confidentiality and timely task completion.

Under the HR Manager, you will help maintain records, manage benefits enrollment, payroll-related activities, and employee communications to ensure smooth HR operations and compliant processes.

Responsabilidades

• Coordinate recruitment activities including postings, applicant communications, interviews, and onboarding documentation.
• Process pre-employment requirements such as background checks, drug screenings, reference checks, and eligibility verification.
• Prepare new-hire documentation and coordinate onboarding and orientation activities.
• Maintain confidential personnel files, HRIS records, and employee documentation with accuracy.
• Assist with benefits enrollment, payroll preparations, deductions reconciliation, and related records.
• Serve as initial point of contact for routine HR inquiries and provide information on policies, benefits, and resources.
• Support performance reporting, HR communications, and organizational events; identify process improvements to increase accuracy and efficiency.

Descripción del empleo

The Human Resources Coordinator provides administrative and operational support for human resources functions across all United Elevator Services locations. This position is responsible for coordinating recruitment activities, onboarding, employee records, benefits administration, and HR documentation while ensuring accuracy, confidentiality, and timely completion of assigned tasks. Working under the direction of the HR Manager, the Coordinator supports efficient HR operations, regulatory compliance, and positive employee experiences.

Essential Duties and Responsibilities

include the following:

Recruitment and Onboarding

• Coordinate job postings, applicant communications, interview scheduling, and recruitment documentation
• Process pre-employment requirements, including background checks, drug screenings, reference checks, and employment eligibility verification
• Prepare new-hire documentation and coordinate onboarding and orientation activities
• Communicate with hiring managers and candidates regarding hiring status, required documentation, and start dates
• Maintain accurate applicant records and track recruitment and onboarding activities

HR Administration and Compliance

• Maintain accurate and confidential personnel files, HRIS records, and employee documentation
• Process employee status changes, including new hires, transfers, promotions, terminations, and personal information update.
• Maintain Form I-9 records and assist with employment eligibility verification and documentation audits.
• Track required HR documentation, certifications, and compliance deadlines
• Assist with preparation of employment reports, audits, and regulatory filings under the direction of the HR Manager
• Support administration of employee leave requests, attendance records, and related documentation

Benefits and Payroll Support

• Assist employees with benefit enrollment, changes, qualifying life events, and general plan inquiries
• Process benefit enrollment documentation and maintain accurate employee benefit records
• Coordinate with benefit providers and third-party administrators to resolve routine enrollment and administrative issues
• Prepare and verify employee information and changes for payroll processing
• Assist with reconciliation of benefit deductions, employee contributions, and related records
• Escalate complex benefit, payroll, or eligibility issues to the HR Manager

Employee Relations and Communications

• Serve as an initial point of contact for routine employee HR inquiries and requests
• Provide employees with information regarding company policies, procedures, benefits, and available HR resources
• Refer employee complaints, disciplinary matters, and sensitive employee relations concerns to the HR Manager
• Assist with preparation and distribution of employee communications, announcements, and HR notices
• Maintain professionalism, discretion, and confidentiality in all employee interactions

Performance Management & Reporting

• Serve as an initial point of contact for routine employee HR inquiries and requests
• Provide employees with information regarding company policies, procedures, benefits, and available HR resources
• Refer employee complaints, disciplinary matters, and sensitive employee relations concerns to the HR Manager
• Assist with preparation and distribution of employee communications, announcements, and HR notices
• Maintain professionalism, discretion, and confidentiality in all employee interactions

Reporting and Organizational Support

• Maintain HR tracking spreadsheets, databases, and administrative reports
• Compile employee information and workforce data for management reporting
• Assist with preparation of HR presentations, employee communications, and departmental materials
• Support employee recognition programs, company events, and internal communication initiatives
• Identify administrative process improvements and recommend opportunities to improve accuracy and efficiency

Support other assigned functions as necessary to contribute to the overall success of the HR department and organization.