HR Coordinator

VIGI Retail Solution; Irvine (CA); On-site; USD 65,000 - 70,000; Full time

Job summary

A leading company specializes in HR solutions, searching for an HR Coordinator to assist in various HR functions. This role offers a unique opportunity for individuals looking to expand their HR knowledge in a collaborative environment, with comprehensive benefits including insurance, 401k contributions, and PTO.

Benefits

Fully paid medical, dental, and vision insurance

Contributions to 401k funds

Over four weeks of PTO per year

Bi-annual pay increases

Health and wellness benefits

Free gym membership

Quarterly team-building events

Qualifications

• 2+ years of experience in an HR support role.
• Working knowledge of HR principles and employment laws.
• Detail-oriented, self-starter, and positive attitude.

Responsibilities

• Coordinate and schedule interviews and manage onboarding logistics.
• Maintain employee records and support benefits administration.
• Ensure compliance with employment regulations.

Skills

Communication

Organizational skills

Time management

Attention to detail

Education

Bachelor’s degree in Human Resources

Business Administration

Tools

Microsoft Office Suite

HRIS (e.g., ADP)

Job description

The HR Coordinator will play a key role in supporting the HR team across all functional areas, including recruitment, onboarding, employee engagement, HRIS administration, and compliance. This is an excellent opportunity for someone looking to gain broad HR experience in a fast-paced and collaborative environment.

Key Responsibilities:

• Coordinate and schedule interviews, communicate with candidates, and ensure a seamless recruiting experience.
• Prepare and manage new hire onboarding logistics including offer letters, background checks, orientation, and first-day setup.
• Maintain and update employee records in the HRIS system (ADP Workforce Now or similar). Assist in processing employee status changes such as promotions, terminations, and transfers, ensuring accurate documentation and timely system updates.
• Support benefits administration including enrollments, changes, and employee inquiries.
• Assist in organizing employee engagement activities, recognition programs, and team-building events.
• Track and ensure compliance with federal, state, and local employment regulations and company policies.
• Training & Development Support: Coordinate logistics for training sessions, track attendance, and help maintain learning and development records.
• Prepare HR reports, maintain and audit personnel files; support annual compliance processes and reporting (e.g., EEO, ACA, I-9).
• Respond to HR-related inquiries from employees via shared inbox or internal ticketing system and escalate as needed.
• Provide administrative support to the HR team and assist with special projects as assigned.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2+ years of experience in an HR support role; internship experience will be considered.
• Working knowledge of HR principles, practices, and employment laws.
• Excellent communication, organizational, and time management skills
• Proficiency with Microsoft Office Suite; experience with HRIS systems (e.g., ADP) is a plus.
• High level of discretion and ability to maintain confidentiality.
• Detail-oriented, self-starter, and team player with a positive attitude.

• Fully paid medical, dental, and vision insurance (partial coverage for dependents)

• Contributions to 401k funds

• Over four weeks of PTO per year

• Bi-annual pay increases

• Health and wellness benefits, including free gym membership

• Quarterly team-building events

Compensation $65,000-70,000

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.