HR Coordinator

Schillings; Indiana, Northern (PA, KY); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Life insurance

Short-term disability

401(k) with profit sharing

PTO & paid holidays

Sponsored lunch events

Company discounts

Job summary

Schillings is hiring a full-time Human Resources Coordinator for our Saint John, IN location to administer benefits, training, and safety programs. This role supports four locations with minimal travel and on-site work Monday–Friday.

Responsibilities include learning and development, compliance, employee relations, and engagement activities, with a focus on maintaining records and assisting management.

Qualifications

• Bachelor's degree in Business or Human Resources.
• 2–3 years of experience in a related field.
• Proficiency with Excel, Word, Outlook, and Windows OS.
• Experience with HCM or ATS preferred.
• Strong confidentiality and administrative skills.

Responsibilities

• Administer HR activities and programs (benefits, training, workplace safety).
• Support compliance tasks (OSHA, DOT, FMLA, I-9s).
• Assist employee relations and engagement initiatives.
• Process timecards, PTO, and payroll-related tasks.
• Handle HR invoices, reimbursements, and filing.

Skills

Excel proficiency

Time management

Communication

Confidentiality

Education

Bachelors in HR

Tools

Excel

Word

Outlook

ATS systems

Windows OS

Job description

Great News! Schillings is currently hiring a full-time Human Resources Coordinator at our Saint John, IN, location. One will administer a variety of human resources activities and programs, including those related to benefits, training, and workplace safety. This role supports four locations: Three in Indiana and one in Illinois. Minimal travel required. The position will involve working on-site Monday-Friday and includes excellent benefits and growth potential!

Responsibilities:

Learning & Developmen t

• Work with managers and trainers on creating and maintaining department training
• Build training in LMS and manage yearly compliance training
• Update and maintain all department training documents and manuals

Compliance

• DOT driver file maintenance and Clearinghouse updates
• OSHA reporting, recording, and posting
• FMLA/Leave of Absence tracking
• Audit and handle incident reports, including setting up authorizations
• Maintain location compliance posters and required information
• Maintain employee I9s
• Set up and submit medical cards to the state
• Collaborate with legal and upper management on all compliance topics & policies

Employee Relations

• Liaise with staff, handle requests and queries from management
• Adhere to the HR Open Door policy, assist employees when needed
• Advise managers on situations as they arise
• Help investigate any ongoing conflicts to find the best solution
• Maintain relationships with management and employees

Engagement

• Participate in weekly employee engagement meetings
• Suggest new and creative ways to keep employees engaged
• Cross-train in recruiter tasks to be able to jump in when needed
• Advise on candidates and the direction of the candidate
• Ability to recruit, interview, and onboard candidates as needed
• Enter all schedule variances
• Assist employees with timecards, PTO, and all HCM questions
• Verify all timecards to submit to payroll
• Conduct all administrative offboarding tasks
• Analyze employee feedback to see trends in employee performance, requests, and concerns
• Work with Benefits broker to enroll employees in benefits and answer all questions
• Handle employee clothing requests and disbursements
• Review and approve all HR invoices and reimbursements
• File all employee documents electronically or physically
• All special projects from the direction of Ownership and Upper Management
• Daily, weekly, and monthly reporting

Education/Required Skills:

• Bachelor's degree in Business or Human Resources
• 2-3 years of experience in a related field
• Previous HCM or ATS experience preferred
• Basic FMLA, Benefits, OSHA, and DOT experience preferred
• Very proficient in Excel, Word, Outlook, and Windows Operating Systems
• Exceptional administration and clerical knowledge
• Very proficient in navigating web-based computer applications
• Strong typing skills
• High confidentiality with sensitive matters
• Proficient skills as an active listener, verbal and written communications, and good critical thinking skills
• Ability to multitask and follow through, organizational skills, and self-motivated
• Very organized and has high attention to details
• Competitive pay
• Life insurance & short-term disability
• 401(k) with profit sharing
• PTO & paid holidays
• Sponsored lunch events
• Company discounts

MISSION - Give our customers what they want, on time and error-free

Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.