HR Coordinator

CFS; Glenview (IL); Hybrid; USD 42,000 - 65,000; Full time

Job summary

CFS is seeking a highly organized HR Coordinator to support recruiting, onboarding, and daily administrative operations. This hybrid role combines talent processes with executive support and remote coordination, based near Oak Brook, IL and with periodic in-person meetings.

You will post jobs, manage communications, schedule interviews, and oversee onboarding logistics while maintaining smooth office operations and calendar management for leadership teams.

Qualifications

• Excellent written and verbal communication skills.
• Strong project management and organizational abilities across multiple workstreams.
• Comfort and fluency with AI tools and modern scheduling tech.
• Self-directed and reliable in a remote environment; proactive in flagging issues.
• Prior experience in recruiting coordination, HR support, executive assistance, or office administration preferred.

Responsibilities

• Create, post, and manage job listings across Career Plug and LinkedIn for all open positions.
• Manage candidate communication throughout the hiring process — outreach, follow-ups, and status updates.
• Coordinate and schedule interviews across candidates and hiring managers.
• Keep applicant tracking organized and up to date.
• Coordinate onboarding logistics for new hires — paperwork, access, equipment, and first-week scheduling.
• Provide virtual office administration and calendar/support; manage office logistics and vendor coordination.

Skills

Communication skills

Project management

Organizational skills

AI tools fluency

Remote work mindset

Recruiting coordination

Tools

Career Plug

LinkedIn

Google Workspace

Microsoft 365

Job description

We're looking for a highly organized, tech-savvy coordinator to support our growing team across recruiting, onboarding, and day-to-day administrative operations. This is a versatile role for someone who enjoys wearing multiple hats — you'll be the operational backbone behind our hiring process, new employee experience, and leadership team logistics. While the role is remote, you should be based near Oak Brook, IL and available to meet in person periodically.

Responsibilities for the HR Coordinator

• Create, post, and manage job listings across Career Plug and LinkedIn for all open positions
• Manage candidate communication throughout the hiring process — outreach, follow-ups, and status updates
• Coordinate and schedule interviews across candidates and hiring managers
• Keep applicant tracking organized and up to date

New Employee Onboarding

• Coordinate onboarding logistics for new hires — paperwork, systems access, equipment, and first-week scheduling
• Ensure a smooth, welcoming onboarding experience from offer acceptance through ramp-up

Administration & Office Operations

• Provide virtual office administration and calendar/schedule support
• Manage office logistics, supplies, and vendor coordination
• Coordinate leadership team meetings — scheduling, agendas, materials, and follow-ups

Qualifications Of The HR Coordinator

• Excellent written and verbal communication skills
• Strong project management and organizational skills; able to juggle multiple workstreams and keep details from slipping
• Comfort and fluency with AI tools and modern technology (e.g., AI assistants, scheduling tools, Google Workspace / Microsoft 365)
• Self-directed and reliable in a remote environment; proactive in flagging issues and closing loops
• Prior experience in recruiting coordination, HR support, executive assistance, or office administration preferred