HR Coordinator

Baker McKenzie; Dallas (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Baker McKenzie seeks a skilled HR Coordinator in Dallas to provide comprehensive operational support across the employee lifecycle, including onboarding, offboarding, HRIS, payroll, and timekeeping. You will work with the People team to ensure accurate documentation, timely processes, and confidential records across offices and populations.

You will handle onboarding for lawyers and staff, process lifecycle transactions in SuccessFactors and Dayforce, assist with timekeeping, and deliver

Qualifications

• Bachelor's degree in HR, business, psychology, or related field (or equivalent).
• Experience in HR coordination, payroll/timekeeping or admin support.
• Knowledge of employee lifecycle, HR records, onboarding/offboarding.
• Experience with HRIS; SuccessFactors and Dayforce preferred.
• Proficient in Word, Excel, PowerPoint, Outlook for reports.
• Strong organizational and time-management skills.
• Excellent written and verbal communication; service-oriented.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate onboarding and offboarding for lawyers and staff across offices.
• Support onboarding for summer associates, transfers, contractors.
• Process lifecycle transactions in SuccessFactors and related systems.
• Prepare HR/payroll change notices and documentation.
• Coordinate local office setup for new joiners and transfers.
• Assist biweekly timekeeping and payroll review before processing.
• Answer routine questions on timekeeping, payroll, benefits, HR systems.
• Provide Dayforce/time-entry guidance and training.
• Maintain confidential personnel records per retention rules.
• Prepare reports and audits from HR systems.
• Support verification requests and life-event acknowledgments.
• Coordinate orientation schedules and training logistics.
• Provide cross-office backup for onboarding, payroll, audits.
• Support immigration coordination and international assignments.
• Find ways to streamline HR processes while protecting data.
• Participate in People team projects and other duties.

Skills

HR coordination

Payroll processing

Timekeeping

HRIS systems

Documentation

Communication

Data accuracy

Education

Bachelor's degree in HR or related field

Tools

SuccessFactors

Dayforce

Microsoft Office

Job description

To provide comprehensive, high-quality operational support across the employee lifecycle, including onboarding and offboarding, HR systems and transaction processing, payroll and timekeeping administration, leave-related HRIS updates, records management, reporting, training, and employee support. The role works closely with the in-market People team and Firmwide People functions to deliver timely, accurate, and consistent HR services across supported offices and employee populations.

Main responsibilities

• Coordinate onboarding and offboarding activities for lawyers and Professional & Business Services employees across supported offices and practice groups, ensuring required documentation, system transactions, communications, and local office arrangements are completed accurately and on time.
• Support summer associate, first-year associate, transfer, contractor, and consultant onboarding, including new-hire paperwork, HRIS profile creation or conversion, orientation scheduling, training enrollment, first-day instructions, Form I-9 verification, and personnel file creation.
• Process employee lifecycle transactions in SuccessFactors and related systems, including new hires, transfers, title and reporting changes, promotions, compensation changes, leave coding, and terminations.
• Prepare and submit HR and payroll change notices and other required documentation for employee lifecycle events, special arrangements, and leave-related changes.
• Coordinate local office setup for new joiners and transfers, including badges, parking, workspace-related requests, equipment coordination, and other location-specific access or resources.
• Support biweekly timekeeping and payroll administration by reviewing timesheet completion, following up on missing or incorrect submissions and outstanding approvals, assisting with time-entry corrections, and conducting payroll spot checks before final processing.
• Respond to routine employee questions regarding timekeeping, payroll, benefits resources, PTO, HR systems, personal-information changes, policies, and HR processes, escalating more complex matters to the appropriate People team resource.
• Provide Dayforce and time-entry guidance and training to employees, including support for non-exempt timekeeping requirements.
• Process leave-of-absence HRIS updates and related change notices for supported employee populations in coordination with the appropriate leave and benefits resources; maintain accurate leave coding and documentation without independently determining leave eligibility or accommodation outcomes.
• Maintain accurate and confidential electronic and paper personnel records, including onboarding, employee changes, leaves, employee relations documentation, special arrangements, Form I-9 records, and departures, in accordance with retention requirements.
• Prepare standard and ad hoc reports and data audits using SuccessFactors, Dayforce, and other People systems, including new-hire, birthday, new hire, practice-group, payroll, and compliance-related reports.
• Support employment verification requests, departure documentation, corporate card termination requests, employee recognition, and life-event acknowledgments, as assigned.
• Coordinate orientation schedules, calendar invitations, employee communications, reminders, and training logistics in partnership with relevant People and business teams.
• Provide cross-office backup coverage for time-sensitive onboarding, offboarding, payroll, audit, reporting, and employee support needs, as assigned.
• Support immigration and international assignment coordination by participating in recurring meetings, tracking follow-up items, and liaising with the appropriate internal teams.
• Identify opportunities to streamline recurring HR processes, improve data accuracy, and enhance the employee experience while maintaining confidentiality and a high standard of client service.
• Participate in People team projects and perform other HR and administrative duties as assigned.

Technical skills, qualifications and experience

• Bachelor's degree in Human Resources, business, psychology, or a related field preferred; equivalent relevant experience will be considered.
• Prior experience in an HR coordination, HR operations, payroll/timekeeping, or administrative support role, preferably in a professional services environment.
• Working knowledge of employee lifecycle administration, HR records, onboarding and offboarding, payroll and timekeeping processes, and basic HR policies and practices.
• Experience with HR information systems and timekeeping platforms; SuccessFactors and Dayforce experience is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to prepare accurate reports and manage detailed data.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet recurring and time-sensitive deadlines.
• Exceptional attention to detail and commitment to data accuracy, documentation, and follow-through.
• Strong written and verbal communication skills and a service-oriented approach when working with employees, managers, and cross-functional teams.
• Ability to exercise sound judgment, recognize when escalation is appropriate, and handle sensitive and confidential information with discretion.
• Ability to work independently while collaborating effectively across offices, functions, and geographic boundaries.
• Adaptability, initiative, and a continuous-improvement mindset in a fast-paced and changing environment.