HR Coordinator

Christian-Aid-Mission; Charlottesville (VA); Hybrid; USD 33,000 - 36,000; Part time

Job summary

Christian Aid Mission is seeking a part-time HR Coordinator in Charlottesville, VA. You will manage payroll, benefits, and HR records for a 40-person staff, with a hybrid schedule and weekly in-office coordination. The role requires strong organization, confidentiality, and knowledge of employment laws.

Reporting to the VP of Administration, you will partner with staff to ensure accurate data in Paycor and timely benefits administration. A faith alignment is required.

Qualifications

• 1–3 years of administrative or HR experience.
• Experience with HRIS Paycor or similar systems.
• Strong organizational skills, attention to detail, deadline-driven.
• Excellent written and verbal communication.
• Knowledge of HR best practices and employment laws.

Responsibilities

• Process semi-monthly payroll and generate payroll reports.
• Monitor timesheets and PTO in Paycor, address exceptions.
• Ensure federal and state tax compliance and multi-state registrations.
• Maintain accurate salary and benefits records annually.
• Coordinate benefits enrollment and life-event changes.
• Support onboarding/offboarding and maintain HRIS data.
• Communicate HR policies and maintain staff confidentiality.

Skills

HR administration

Time management

Communication

Organizational skills

Education

Associates or Bachelor’s degree in HR or Business Administration

Tools

Paycor

Excel

Word

PowerPoint

Job description

Ministry Overview

Christian Aid Mission seeks to establish a witness for Christ in every nation by assisting indigenous ministries who are sharing the gospel of Jesus Christ in some of the world’s most difficult mission fields, giving priority to ministries making disciples among unreached people groups. Today, we work with hundreds of indigenous ministries in eight regions of the world.

Position Overview

We are seeking a Human Resources Coordinator to join our team to manage the day to day administrative, payroll, and benefits coordination for Christian Aid Mission. In this role, you will balance administrative excellence with a heart for our mission and serving the staff. This role requires excellent time-management skills to process critical payroll cycles and support benefits needs for the organization. The position requires full agreement with and support of Christian Aid Mission’s statement of faith, mission and core values.

The HR Coordinator is the primary point of contact for approximately 40 staff for all general HR and payroll-related questions. This role must be knowledgeable about employment laws, and maintains all staff data records in the HRIS and employee files. This role is the liaison for benefits administration, medical and other elected benefits.

This position reports to the VP of Administration and works a part--time (20-25 hours per week) Hybrid schedule. Must be able to commute to Charlottesville, VA Headquarters one day per week.

The salary range for this position is $24 - $26 per hour, depending on experience.

Key Responsibilities

• Payroll and Compensation Administration
  • Process Payroll: Prepare semi-monthly payroll for approval and process coordinating payroll reports.
  • Time Tracking: Monitor and verify timesheets and paid time off balances in Paycor for hourly and salaried employees. Work with staff and supervisors on timecard exceptions, paid time off approvals, and monitoring overtime.
  • Tax Compliance: Maintain accurate records for federal and state payroll taxes. Ensure accurate registration in all states where Christian Aid Mission has employees.
  • Process approved compensation changes in electronic records and Paycor, maintaining accurate salary and benefits spreadsheets each fiscal year.
• Benefits Coordination
  • Benefits Liaison: Serve as the primary contact for all company provided insurance and retirement (403b).
  • Enrollment Management: Works with benefits consultant and 403b provider to implement annual open enrollment for benefits, process new hire enrollments, and manage life-event changes through Paycor and benefits portals.
• Faith-based Culture and Administration
  • Healthy Culture: Help foster a supportive, prayerful workplace, rooted in a shared faith, core values and alignment with mission. Demonstrate a positive attitude in onboarding and daily staff interactions.
  • Staff Events: Help plan and coordinate staff events with other teammates.
  • Onboarding and Offboarding: Conduct background checks, coordinate new-hire onboarding and necessary documents, facilitate exit administrative tasks.
  • Maintain accurate employee records in HRIS (Paycor) and electronic employee files.
  • Keep general HR information up to date for employees to access in electronic shared folders.
• Policies and Procedures
  • Assist with updates to Employee Handbook annually and answer general staff questions related to handbook, policies, and procedures.
• HR Communication
  • Serve as an approachable helpful resource for employees.
  • Maintain confidentiality and discretion regarding sensitive employee information and ministry related matters.
  • Prepare monthly HR staff newsletter.

Qualifications

• Deep alignment with and personal commitment to statement of faith, core values, and ministry goals, serving as a positive example of Christian character and faith.
• Maintains a positive attitude and demonstrates effective working relationships with other team members and departments.
• 1- 3 years of administrative or HR experience; prior nonprofit or church/ministry environment experience a plus.
• Strong organizational and administrative skills, attention to detail, prioritizing time according to deadlines
• Demonstrated experience with HRIS (Paycor or similar systems)
• Solid understanding of employee benefits administration and experience with integrated systems
• Intermediate to Advanced proficiency in Word, Excel and PowerPoint
• General knowledge of HR best practices and employment laws
• Excellent verbal and written communication skills, paired with discretion when handling sensitive or confidential information.

Education

Associates or Bachelor’s degree in Human Resources or Business Administration preferred, relevant work experience will be considered.