HR Coordinator

Ultimate Staffing; California; On-site; USD 65,000 - 90,000; Full time

Job summary

Ultimate Staffing partners with a major University to oversee health and welfare programs and ensure regulatory compliance.

The role supports enrollment, leaves, and wellness initiatives, coordinating training and vendor relations to deliver reliable benefits services to faculty and staff.

Responsibilities

• Oversee administration of health and welfare programs.
• Coordinate staff and faculty training requirements and records.
• Assist employees with enrollment issues via Benefits portal Aptia.
• Ensure accuracy of benefits enrollments and life-status changes.
• Provide guidance on policies and procedures for benefits.
• Consult with employees on leaves, insurance coverage, and job rights.
• Conduct intake for complaints and requests for accommodations.
• Facilitate workplace accommodation dialogues with HR leaders.
• Assist with unemployment information requests from third-party admin.
• Coordinate vendor relationships to resolve benefits issues.
• Ensure compliance with regulatory requirements.
• Support campus-wide compliance, wellness, and training initiatives.

Job description

In partnership with the Director of Human Resources, provides oversight and support for the administration of the health & welfare programs offered by the University. Provides specialized services in assisting with the management, coordination and administration of health & welfare programs only, (not including any retirement or tuition waiver or exchange programs) and ensures compliance with University objectives and state / federal regulations. Resolves day to day employee benefit issues and participates in development of longer-term benefits and wellness strategic initiatives and vision.

1. Coordinates new staff and faculty training requirements and records for Human Resources and Provosts office. Coordinates monthly and annual training and development needs.
2. Assists employees with enrollment issues via Benefits portal (Aptia) and ensure employees life - status qualifying changes are processed with Aptia, and review, while also ensuring the accuracy of all benefits enrollments with Aptia.
3. Provides faculty and staff information and guidance on policies and procedures to facilitate delivery of benefits programs while maintaining employee confidence and keeping Human Resources information confidential.
4. Provides consultative services to eligible employees and supervisors on leaves of absences, health insurance coverage, maximum length of absence, job protection rights, etc. Assists employees and supervisors with administrative paperwork and other related procedures. Conducts periodic follow-ups with management and employees with respect to leave extensions, return to work notices, work restrictions, and required forms and documentation.
5. Conducts initial interviews and completes intake forms for employee complaints and requests for work accommodations and then consults with the Director of Human Resources and/or Chief Human Resources Officer as to course of action to be implemented.
6. In coordination with Director of Human Resources, facilitates interactive dialogue and documentation with employees returning to work who may require workplace accommodation.
7. Assists with Unemployment requests for information from Third party administrator.
8. Partner with Director of Human Resources to oversee vendors, third party administrators to resolve benefits issues and monitors performance
9. Ensures that the University's financial obligations and procedural responsibilities are following regulatory requirements.
10. In coordination with the Director of Human and CHRO/Senior Director, schedule and coordinate agency trainings, to include In-Services, updates for policies & procedures, basic staff operational functions, and other training as needed.
11. Inform Department Supervisors of non-compliant employees about training requirements.
12. In Collaboration with HR Manager and HR Generalist & Office Administrator, support University and department programs/events (compliance, wellness and trainings) and any other campus-wide initiatives.
13. Performs other duties as needed

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.