HR Coordinator

Johns Hopkins University; Baltimore (MD); Hybrid; Full time

Job summary

A prestigious university is seeking an HR Coordinator for the Student Services division. The role focuses on recruitment, data management, and employee support while promoting diversity and inclusion. Ideal candidates will demonstrate strong skills in HR systems, communication, and problem-solving.

Benefits

Health and retirement benefits

Employee discounts

Flexible schedule

Qualifications

• 3 years related experience required in human resources.
• Proficiency in using HR systems and managing data.
• Strong problem-solving abilities and proactive approach.

Responsibilities

• Coordinate recruitment processes and employee onboarding activities.
• Maintain and analyze employee data across HR systems.
• Assist with compliance projects and manage leave processes.

Skills

Communication

Organization

Analytical Skills

Confidentiality

Collaboration

Education

High School Diploma

Tools

SAP

HRIS

Dayforce

Job description

We are seeking a HR Coordinator who will provide process coordination, consultation, and administrative support on a wide range of Human Resources (HR) activities for the University Student Services division on the Homewood campus for over 200+ full-time employees for dining/BU. Primary HR duties include assistance in the following areas: recruitment and employment, new employee onboarding; benefits and other employee programs or resources, employee data and personnel records administration, payroll, and other miscellaneous HR-related activities. Serve as a subject matter expert with various HR systems such as SuccessFactors Recruitment, SAP, e210, SuccessFactors myPerformance, and other University-wide HR systems. Also serve as a subject matter expert on internal training opportunities, Benefits & Worklife programs, and other Central HR resources (benefits, compensation, employee discounts, etc.). Embrace and support the university’s HR mission of attracting, developing, retaining, and engaging a high-performing workforce in support of excellence in the university’s mission, while promoting diversity, equity, civility, and respect.

Specific Duties & Responsibilities

Recruitment & Employment (20%)

• Create and process requisitions for openings across the division in collaboration with the HR Operations Supervisor and/or hiring manager or hiring departments.
• Assist with compilation of job descriptions in a standard template.
• Collaborate with HR Operations Supervisor, HR Generalist, and hiring manager to ensure the successful processing of new employees (pre-employment process, new hire onboarding, etc.)
• Manage/create new hire folders for all new employees, as well as updating/maintaining digital resources via SharePoint.
• Coordinate temporary labor staffing as needed, including processing requisitions in third-party vendor (Randstad) recruiting and timekeeping system (Field Glass).
• Manage Fieldglass to update (extend/end) employment dates and run reports to track, reconcile, and report on costs.

Data Administration (40%)

• Leverage various systems (SAP, Dayforce, HRIS/HR Metrics) to maintain confidential HR data; produce a variety of standard and ad-hoc reports analyze and compile appropriate data when needed. Ensure the integrity of employee data.
• Process employee transactions in multiple systems as needed; enter and maintain data in appropriate HR information systems. ISRs include Termination, Leave of Absence, Position Maintain, Salary Increase, etc.
• Serve as liaison with HR Shared Services (HRSS) or Payroll Shared Services (PRSS) for various compliance/clean-up projects to include hours & employment status categories, “reports to” corrections, delimiting of positions, org unit changes, below minimum, etc.
• Assign SAP roles and org unit access via initiating and approving ZSRs for the division.
• Assist with the annual merit increase process for the division (salary administration)
• Process eForms to adjust budget usage within the division.

Other HR Processes (40%)

• Prepare Family Medical Leave (FML) paperwork for staff and manage the Leave process to ensure compliance.
• Assist employees and supervisors with the proper administration of the e210 system; make e210 adjustments as needed.
• Assist departments with the student hiring process.
• Draft division-wide communications such as: monthly new staff announcements, divisional or campus events, workshops, training sessions, monthly service anniversaries, HR policy updates, etc.
• Assist with scheduling background check process for department hires who are required under the JHU Child Safety Policy and access results report in CJIS system and escalate issues.
• Assist with the completion of unemployment claims.
• Assist departments with JHED.
• A primary source for creating and maintaining organization charts for the division and individual departments, keeping them up to date and current as staffing or other changes occur.
• Participate on divisional committees or groups such as the USS Department Administrators group.
• Other projects or duties as assigned.

Special Knowledge, Skills & Abilities

• Working knowledge of federal, state, and local laws and regulations in human resources; working knowledge of emerging trends and practices in human resources.
• Exercise sound and competent administrative judgment and assume responsibility for decisions, consequences, and their subsequent results.
• Ability to respond effectively to all levels of staff and personalities is critical.
• Ability to work collaboratively with others both within the Division and across the University.
• Creativity and resourcefulness are a must as is the ability to maintain confidentiality.
• Must be a proactive, self-starter and resolve matters in an independent and timely manner.
• The successful applicant will possess the ability to problem solve and resolve conflict; research, analyze, and interpret data; communicate well verbally and in writing; anticipate needs and follow through, show good judgment and strong initiative, and possess a cooperative attitude.
• Must possess excellent organizational skills with close attention to detail and an ability to manage multiple/competing priorities.

Minimum Qualifications

• High School Diploma or graduation equivalent
• Three years related experience
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

Preferred Qualifications

• Prior human resources, payroll, and SAP experience preferred.
  
• KRONOS and Dayforce payroll experience preferred.

Classified Title: HR Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($50,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30-5:00
Exempt Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Student Services Human Resources
Personnel area: University Student Services

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.