HR Contact Advisory Specialist

Sandvik AB; Mebane (NC); On-site; USD 60,000 - 70,000; Full time

Job summary

Sandvik AB seeks an HR Contact Advisory Specialist in North Carolina to support recruitment, onboarding, and HR data management within the Workday HRIS. You will help review employment contracts and create offer letters while safeguarding employee records.

You will coordinate employment checks, maintain HR data across systems, and monitor Workday processes. This role serves as the first HR contact and supports policy interpretation and leadership coordination.

Qualifications

• Minimum 2 years HR experience in a professional environment using an HRIS.
• Experience onboarding new hires and updating employee profiles in the HRIS.
• Experience navigating Workday and assisting employees with updates.
• Basic HR concepts and terminology (101 level).
• Familiarity with I-9 verifications.
• Proficiency with Microsoft Office Suite, MS Teams, Google Workspace.
• Excellent written and spoken English; team-oriented and customer focused.
• Willing to learn Sandvik policies, Code of Conduct, values and leadership principles.

Responsibilities

• Support Recruiting Manager and HR Generalist with Workday recruitment steps and offer letters.
• Coordinate employment checks (right to work, medical, references, and criminal records).
• Maintain employee data in Workday and HR systems; manage HR records.
• Monitor Workday processes per approvals and timelines.
• Be first point of contact for HR enquiries; triage to Tier 2.
• Use Workday-Help case management system.
• Maintain HR Policies & Procedures and HR SharePoint.
• Assist employees and managers with HR system usage.
• Coordinate Leadership when required.
• Generate HR reports from Workday; provide monthly and ad hoc reports.
• Manage invoices for HR services.
• Assist with HR projects and other duties.

Skills

HRIS experience

Workday navigation

Onboarding

MS Office / Office 365

English proficiency

Team oriented

Time management

Policy interpretation

Education

Associates Degree in HR

Bachelor’s Degree preferred

Tools

Workday

SharePoint

MS Teams

Google Workspace

Job description

Sandvik seeks an HR Contact Advisory Specialist

Job Responsibilities:

• Support the Recruiting Manager and HR Generalist with the recruitment process steps within the Workday HRIS system, as well as the review of contracts of employment, and creation of offer letters.
• Conduct or coordinate mandatory employment checks such as right to work, employment medical checks, reference and criminal record checks.
• Maintain all employee data /records within the Workday/HR Management System, as well as all other HR related records and employee files within other HR systems (Workday, Employee HR Sharepoint, etc).
• Monitor and administer Workday processes as necessary in line with approval chain and timelines.
• Be the first point of contact for HR related enquiries. This includes but is not limited to policy interpretation, benefit queries and triaging the matter for Tier 2 support, etc.
• Use and support the use of our case management system in the Workday HRIS system, known as Workday-Help.
• Maintain and update the HR Policies & Procedures and the HR Sharepoint site.
• Assist employees and Managers with the use of HR Systems
• Assist with coordination of Leadership when required.
• Generate HR reports from within Workday to support decision-making and strategic planning. Provide monthly and ad hoc reports to various stakeholders.
• Manage invoices for any HR related services provided.
• Assist with specific HR projects and other duties as and when required.

Required Skills and Competencies

• Must possess a minimum of 2 years working in HR in a professional environment, using an HRIS system and having experience with onboarding of new hires, creating and updating employee profiles with the HRIS system and with retaining and protecting records.
• Candidate must have prior experience navigating in and taking actions in the Workday HRIS system and be able to assist employees with making appropriate updates in the Workday system.
• Possess a 101 level of basic Human Resource concepts, practices and terminology.
• Must be familiar with new hire onboarding requirements and have prior experience with conducting I9 verifications.
• Prior experience with the Microsoft Office Suite, MS Teams, Google O365 applications and be comfortable working in secure cloud-based applications.
• Excellent written and spoken communication skills and professional level or native level English language skills.
• Must be team-oriented and customer focused.
• Must possess strong prioritization and time-management skills.
• Willing to quickly develop familiarity and an understanding of our Sandvik-US employment policies and programs.
• Willing to learn of our Sandvik vision, our Code of Conduct, Core Values and Leadership principles.
• Possesses strong critical thinking skills; can exercise creativity in developing solutions; is flexible and open minded concerning the thoughts and suggestions of others.
• Keeps oneself current with changes and updates occurring throughout the US for legal and HR requirements and changes that impact HR and business compliance. (e.g. basic awareness of GDPR regulations, CSRD, ITAR and basic knowledge of employment law, etc.).
• Invests in self-development – actively seeks to grow one's knowledge and develop new skills which will benefit this role, support HR Services, and help to grow one's career in Sandvik.

Educational Requirements / Certifications:

• Must possess minimum of an Associates Degree in HR or a related course of study. A Bachelor's Degree is not required but is preferred.
• Proficiency in Spanish is not required but is considered a plus.

Sandvik is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Reference: Job Req #R0098885.

The compensation range for this role is $60k to $70k, depending upon level of experience. This role is eligible for up to a 10% annual bonus opportunity.