HR Compliance Specialist — Multi-State Payroll & Audits

Clutch Canada; Austin (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Equity grant

Health, vision, and dental benefits

Flexible vacation policy

Hybrid team in downtown Austin

Job summary

Reflex is transforming how Americans work in retail with a nationwide platform connecting reflexers with brands. We’re seeking an HR Compliance Coordinator to manage wage garnishments, unemployment, I-9/E-Verify, and employment verifications, ensuring accurate, on‑time filings.

You will work within established procedures, leverage AI tools to improve efficiency, and protect confidential employee information while supporting cross‑functional teams in a hybrid Austin-based environment.

Qualifications

• 1–2 years in an administrative, payroll, HR support, or compliance-adjacent role.
• Familiarity with multi-state employment regulations is a plus; willingness to learn required.
• Strong attention to detail and deadline-oriented.
• Comfort with numbers, forms, agency portals and tight deadlines.
• Ability to leverage AI tools to improve productivity and accuracy.
• Disciplined about following defined procedures and handling confidential information.
• Clear written and verbal communication.
• Experience supporting temporary or multi-state workforce is a plus.

Responsibilities

• Wage Garnishments & Payroll Compliance: process orders, verify docs, calculate withholding, coordinate with payroll.
• Unemployment: respond to claims, gather docs, file responses, maintain case records.
• I-9 / E-Verify: administer, reverification, audit non-conformances, stay current on requirements.
• Employment Verifications & Reporting: complete requests, state reporting, maintain HRIS data.
• Employee Relations Support: respond to worker questions, document cases, elevate high-risk items.
• Process & Technology: develop SOPs, leverage AI to improve workflows, assist audits and system improvements.

Skills

Attention to detail

Communication skills

Deadline-driven

AI tools savvy

Discretion

Cross-functional collaboration

Tools

HRIS

Payroll platforms

Excel

Google Sheets

Job description

Reflex is transforming how Americans work in retail with a nationwide platform connecting reflexers with brands. We’re seeking an HR Compliance Coordinator to manage wage garnishments, unemployment, I-9/E-Verify, and employment verifications, ensuring accurate, on‑time filings.

You will work within established procedures, leverage AI tools to improve efficiency, and protect confidential employee information while supporting cross‑functional teams in a hybrid Austin-based environment.