HR & Compliance Administrative Specialist

Community College Preparatory Academy; Washington (District of Columbia); On-site; USD 50,000 - 80,000; Full time

Job summary

Community College Preparatory Academy (CCPrep) is seeking an Administrative Assistant for Human Resources and Compliance to provide meticulous administrative support, maintain confidential personnel files, and coordinate onboarding, training, and compliance records. You will work on a campus-based environment in Washington, DC, reporting to the HR Director and Compliance Officer.

This role requires strong organizational skills, discretion with sensitive information, and the ability to manage

Qualifications

• High school diploma or equivalent.
• Two years of administrative, customer-service, technical, or program-support experience.
• Experience with an HRIS or payroll platforms is preferred.

Responsibilities

• Coordinate interview logistics, onboarding records, training schedules, notices, and routine employee requests.
• Maintain organized, access-controlled personnel and compliance files under approved retention practices.
• Track recurring deadlines, certifications, acknowledgments, checks, and corrective-action evidence.
• Prepare standard letters, logs, reports, and meeting materials using approved templates.
• Route sensitive questions to the appropriate decision-maker without offering unauthorized advice.
• Support audits, monitoring requests, policy distribution, and records reconciliation.
• Coordinate staff learning and onboarding records that identify learner needs and evidence requested by supervisors.
• Maintain evidence of Cognia-related training and corrective actions; flag missing or overdue records.

Skills

Communication skills

Confidentiality

Organizational skills

Time management

Education

High school diploma or equivalent

Associate degree or credential

Tools

ADP

Electronic-signature systems

Payroll platform

Job description

Community College Preparatory Academy (CCPrep) is seeking an Administrative Assistant for Human Resources and Compliance to provide meticulous administrative support, maintain confidential personnel files, and coordinate onboarding, training, and compliance records. You will work on a campus-based environment in Washington, DC, reporting to the HR Director and Compliance Officer.

This role requires strong organizational skills, discretion with sensitive information, and the ability to manage