HR Compliance & Administrative Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 27,552 - 37,195; Full time

Job summary

University of Pittsburgh is seeking an HR Compliance & Administrative Coordinator to support the SVCOHS Human Resources team. This role coordinates HR compliance programs including CPC, FMLA, and Workers’ Compensation, while managing student worker processes and personnel records.

It serves as a primary liaison to departments, with guidance/training duties for supervisors and staff. The position requires an AA III level with related experience and a Monday–Friday on-campus schedule.

Qualifications

• Associate degree required; AA III level with 5 years of experience in administrative/HR support.
• Minimum 5 years of administrative and HR support experience.
• On-campus work arrangement; Monday–Friday, 8:30 a.m.–5:00 p.m.
• Background check required before employment.

Responsibilities

• Serves as the primary administrative resource for the SVCOHS HR Team; supports special projects and HR initiatives.
• Acts as the RC CPC Specialist; provides compliance guidance to departments and serves as liaison for ProVerify and OHR compliance.
• Functions as the Health Sciences FMLA liaison; coordinates leave correspondence and collaborates with Benefits on staff leave matters.
• Manages personnel file administration, new hire paperwork, and compliance outreach and reporting.
• Serves as the Student Worker Liaison and final approver for student offers; trains and supports student workers and supervisors.

Skills

HR compliance

Liaison

Policy guidance

Training

Student workers

Education

Associate's Degree

Job description

Position Summary: The HR Compliance & Administrative Coordinator provides specialized administrative and compliance support to the Senior Vice Chancellor's Office – Health Sciences (SVCOHS) Human Resources team. The role serves as a key liaison across a range of HR compliance programs — including Child Protection Clearances, FMLA, and Workers' Compensation — while coordinating student worker processes, managing personnel records, and delivering guidance to department supervisors and staff on HR policies, procedures, and reporting requirements.

Key Responsibilities

• Serves as the primary administrative resource for the SVCOHS HR Team, including the Associate Vice Chancellor and Directors; supports special projects and HR initiatives as assigned.
• Acts as the RC Child Protection Clearance (CPC) Specialist; provides compliance guidance to departments and serves as the ProVerify and OHR compliance liaison.
• Functions as the Health Sciences FMLA liaison; coordinates leave correspondence, retrieves leave details, and partners with OHR Benefits on staff leave matters.
• Manages personnel file administration, new hire provisional paperwork collection, and compliance outreach and reporting.
• Serves as the Student Worker Liaison and final approver for student job offers; provides training and ongoing support to student workers and their supervisors.
• Monitors and follows up on weekly missing timecard reports to ensure timely payroll submission for staff and students.
• Tracks annual staff performance appraisal completion and Staff Recognition Awards eligibility and distribution.
• Distributes monthly benefits and expense information; coordinates Workers' Compensation correspondence and annual reporting notices to HR liaisons.
• Forwards and tracks Supervisor Essentials training participation and completion across departments.
• Drafts, prepares, and distributes communications and presentation materials on behalf of the SVCOHS HR Team, ensuring accuracy and alignment with university guidelines.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

• Complexity: The role involves specialized HR functions (FMLA, Child Protection Clearances, Workers' Compensation, student worker approvals) — consistent with the AA III profile of a wide variety of complex administrative and specialized technical support.
• Autonomy & liaison role: The position serves as a primary liaison to OHR, MetLife, and multiple departments.
• Guidance/training responsibilities: Providing guidance and training to supervisors and student workers aligns with AA III's higher-level support functions.
• Experience requirement: The specialized compliance and regulatory knowledge (RC certification, FMLA, ProVerify).

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

Assignment Category: Full‑time regular
Job Classification: Staff.Administrative Assistant III
Job Family: Administrative Support
Job Sub‑Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 5
Work Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m.
Work Arrangement: On‑Campus
Hiring Range: $20.50 – $26.90 per hour
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable

Equal Opportunity Statement: The University of Pittsburgh is an equal opportunity employer / disability / veteran.