HR & Club Operations Coordinator

Colonial Country Club; Fort Worth (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Colonial Country Club in Fort Worth is seeking a proactive HR & Club Operations Coordinator. This role involves supporting HR functions, streamlining operations, and providing general administrative assistance. Ideal candidates will have a strong background in HR practices, exceptional organizational skills, and the ability to handle sensitive information with discretion.

Benefits

Comprehensive benefits package including health insurance

Opportunities for professional development

Qualifications

• Proven experience as an HR Coordinator or Administrator in a fast-paced environment.
• Knowledge of HR functions and best practices.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist with recruitment, onboarding, and maintaining employee records.
• Coordinate with departments for project execution and communications.
• Provide general administrative support and handle HR-related inquiries.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Discretion and confidentiality

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

HRIS systems

Payroll software

Job description

HR & Club Operations Coordinator

Reports to: HR Director & Director of Operations

A Fort Worth icon, Colonial Country Club offers a truly distinctive private club experience accompanied by the character, heritage and dynamic pursuit of excellence that has made Colonial legendary. As a member or guest, you'll always feel a warmhearted invitation to form genuine connections and enjoy Colonial as a home away from home. The club offers a stunning environment to gather, dine, and pursue your passions, whatever they may be. All while cultivating community and building upon the tradition of excellence that has defined Colonial since it was established in 1936.

We are seeking a proactive and detail-oriented HR Coordinator/Administrative Assistant to support our Human Resources and Operations department and contribute to the smooth operation of our office. The ideal candidate will be organized, resourceful, and capable of handling multiple responsibilities in a fast-paced environment.

Job Responsibilities:

HR Support:

• Assist with the recruitment process, including job postings, scheduling interviews, and coordinating candidate communications.
• Prepare and maintain employee records, ensuring accuracy and confidentiality.
• Assist in conducting new employee orientations and facilitating onboarding processes.
• Coordinate employee training sessions and maintain training records.
• Support HR projects and initiatives as assigned, such as performance management and employee engagement activities.

Operations Support:

·Coordinate with various departments to ensure smooth workflow and timely execution of projects.

·Serve as a point of contact for operational issues and escalate to management as needed.

·Facilitate communication and collaboration among team members and departments.

·Identify opportunities for process improvements and efficiencies within the operations function.

·Participate in projects aimed at enhancing operational procedures and systems.

·Maintain all credit card and expense reports.

Administrative Duties:

·Manage calendars, schedule meetings, and arrange travel for HR team members.

·Prepare correspondence, reports, and presentations for HR/Operations meetings and initiatives.

·Maintain and update HR documents, such as policies, procedures, and employee handbooks.

·Handle HR-related inquiries from employees and external parties in a professional manner.

·Assist with payroll processing and timesheet management as needed.

Compliance and Recordkeeping:

·Ensure compliance with company policies and regulatory requirements related to HR functions.

·Maintain accurate and up-to-date HR databases and employee files.

·Assist in preparing reports and presentations for HR metrics and data analysis.

General Office Support:

• Provide general administrative support to the office, including answering phones, managing office supplies, and coordinating office maintenance.
• Assist in organizing company events, meetings, and employee social activities.

·Proficiency in MS Office (Word, Excel, PowerPoint) and experience with ERP systems or databases.

·Ability to maintain confidentiality and handle sensitive information with discretion.

·Schedule: Monday-Friday 9:30AM-6:00PM,Must be available to work weekends and holidays, as business needs dictate.

Qualifications:

• Proven experience as an HR Coordinator, HR Administrator, or Administrative Assistant, preferably in a fast-paced environment.
• Knowledge of HR functions and best practices, including recruitment, onboarding, and employee relations.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS systems; experience with payroll software is a plus.
• Discretion and confidentiality when handling sensitive HR information.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

Benefits:

• Comprehensive benefits package including health insurance, retirement plan, and paid time off.
• Opportunities for professional development and career growth within the company.

Please submit your resume and cover letter outlining your qualifications and interest in the position. We look forward to reviewing your application and discussing how you can contribute to our team.