HR Certification Specialist

Midland Independent School District; Midland (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Midland Independent School District is seeking an HR Certification Specialist to support the Human Resources team in Midland, Texas. You will help employees navigate SBEC certification processes, maintain accurate records, and ensure compliance across the district.

The role requires substantial secretarial/HR support experience in a school setting, with strong data entry, organization, and proficiency in Microsoft Office and web-based systems.

Qualifications

• Minimum of three to five years of secretarial/clerical experience.
• Minimum of three years of school district Human Resource Services experience, preferred.
• High School Diploma or GED.
• Proficient in Microsoft applications including Word, Excel and PowerPoint and web-based/internet software.
• Knowledge of SBEC certification and permit requirements.
• Knowledge of Highly Qualified requirements.
• Qualify as Notary Public

Responsibilities

• Process and handle necessary online functions using the online applicant tracking system.
• Audit and maintain certification licensing information of certified or licensed professionals.
• Process and handle paperwork for employee separations, transfers, changes, or recommendations.
• Reconcile HR processes with position management.
• Maintain confidential documents and forms.
• Manage personnel records for contract hires and staff, update database/mainframe as appropriate.
• Submit information to set up technology accounts, email, and employee badges.
• Verify new employees hold necessary certification for vacant positions.
• Assist employees/administrators with SBEC certification and HQ issues.
• Verify employment history and years of service records.
• Assist applicants with certification Q&A regarding SBEC and HQ requirements.
• Process criminal history reports and fingerprinting as needed.
• Enter information into District database; coordinate with Technology Information Management.
• Communicate with employees, new hires, TEA, colleges and other districts across the U.S. and abroad.
• Update contract status of all contract employees and print contracts at renewal time
• Serve as a resource on certification issues for administrators and staff
• Notary public duties as required
• Inform the Director of progress and issues regarding certification
• Perform duties as lead HR processing manager
• Assist in training new personnel
• Maintain employee work calendars and update as needed
• Assist with online application management
• Assist applicants via phone and email
• Handle unemployment correspondence for the Director
• Manage Highly Qualified process for teachers
• Stay current on state mandates for certification
• Distribute employee appraisals and update job descriptions
• Assist with clerical/data entry and substitutes services
• Support Awards Program and other duties as assigned

Skills

Attention to detail

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Web-based software

Job description

HR Certification Specialist

MIDLAND INDEPENDENT SCHOOL DISTRICT Human Resources - Midland, Texas Open in Google Maps

This job is also posted in Midland Independent School District

Job Details

Job ID: 5899429

Application Deadline: Posted until filled

Posted: Aug 24, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION: HR Certification Specialist

EXEMPT STATUS: Non-Exempt

NUMBER OF DAYS: According to district approved calendar

DEPARTMENT: Human Capital Management

REPORTS TO: Director of Human Resources

SUPERVISES: None

EDUCATION:

• High School Diploma or GED

EXPERIENCE:

• Minimum of three to five years of secretarial/clerical experience.
• Minimum of three years of school district Human Resource Services experience, preferred.

Position Function/Purpose

Provide assistance to employees in the certification process when needed and ensure that the district is in compliance with SBEC and NCLB regulations.

Essential Functions

1. Process and handle necessary online functions using the online applicant tracking system.
2. Audit and maintain certification licensing information of certified or licensed professionals.
3. Process and handle any necessary paperwork for employee separations, transfers, changes, or recommendations.
4. Reconcile HR processes with position management.
5. Maintain confidential documents and forms.
6. Process and manage personnel records for contract new hires, central office staff, and professional support staff including, but not limited to, personnel files, new hire paperwork, new hire contracts, resignations, employee service records, and maintain/update accurate information on the database/mainframe as appropriate.
7. Submit necessary information to all departments to set up technology account, email, and employee badge.
8. Verify that new employees hold the necessary certification to fill the vacant position.
9. Assist current employees and/or administrators with SBEC certification and issues.
10. Verify employment history and years of service records.
11. Assist current employees, applicants, and clients/applicants with certification Q&A regarding SBEC certification and HQ requirements.
12. Process criminal history reports/schedule meetings and fingerprinting as needed.
13. Enter the required information into the District database.
14. Maintain close communication with the Technology Information Management department regarding database updates.
15. Correspond with employees, new hires, TEA, colleges and universities, and school districts (private and public) throughout the U.S. and foreign countries.
16. Update contract status of all contract employees and print contracts at renewal time annually.
17. Serve as a resource person to administrators and employees on certification issues.
18. Notary public duties as required.
19. Keep the Director informed of certification and HQ problems and progress.
20. Perform duties as lead HR processing manager.
21. Assist in training of new personnel as needed.
22. Maintain the employee work calendars and update annually and/or as needed.
23. Assist with management of the online application.
24. Assist applicants via telephone and email.
25. Verifies and assists Director in correspondence for TWC unemployment complaints.
26. Manage the Highly Qualified process for teachers including, determining Highly Qualified status and reporting.
27. Stay current and up to date on state mandates and changes to state certification requirements.
28. Send out Employee Appraisals.
29. Update job descriptions
30. Assist other office personnel with clerical/data entry assignments as needed.
31. Assist with the substitutes services personnel as needed.
32. Assist with Awards Program as needed.
33. Perform other duties as assigned.

Qualification Requirements

1. High School Diploma or GED
2. Proficient in Microsoft applications including Word, Excel and PowerPoint and web-based/internet software.
3. Knowledge of SBEC certification and permit requirements.
4. Knowledge of Highly Qualified requirements.
5. Qualify as Notary Public

Physical Demands

1. Light carrying
2. Use of eyes
3. Use of fingers
4. Sitting
5. Standing
6. Bending
7. Regular attendance required.

Equipment used

1. Printer/Scanner
2. Computer
3. Copy machine
4. Calculator

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office environment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

Revised

11/01/2023

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.

Midland Independent School District provides equal employment opportunities to all employees and applicants for

employment and prohibits discrimination and harassment of any type without regard to race,

color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status,

sexual orientation, gender identity or expression, or any other characteristic protected by

federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring,

placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and

training

Position Type: Full-Time

Job Categories:

Support Staff > Human Resources

Contact Information

• Humaan resources
• ADMINISTRATION
• Phone: [phone]