HR Benefits Coordinator

Spherion Staffing, LLC; Crystal River (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Spherion Staffing, LLC is seeking a Benefits Coordinator to manage employee insurance programs, wellness initiatives, and retirement benefits. You will be the primary contact for staff, carriers, brokers, and administrators, ensuring compliance and accurate benefits administration.

The role includes Open Enrollment leadership, regulatory reporting (ACA, 1094/1095), and benefits system stewardship. Strong communication and organizational skills are essential for success in a collaborative HR team.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Strong organizational abilities, attention to detail and excellent communication.
• Valid driver's license or state ID required; PHR or SHRM-CP preferred.

Responsibilities

• Oversee health, dental, vision, FSA, HSA, and COBRA enrollments.
• Lead annual Open Enrollment; process events and payroll changes.
• Serve as liaison for carriers, brokers, and third-party administrators.
• Review renewals, analyze usage trends and plan effectiveness.
• Ensure ACA tracking, PCORI fees, and IRS 1094/1095 reporting.
• Perform monthly invoice audits and manage COBRA activities.
• Coordinate retirement programs; administer enrollment and plan options.
• Maintain benefits module in HRIS; provide user training and confidentiality.
• Organize annual employee health fair; staff wellness committee; front desk backup.

Skills

Organizational skills

Communication skills

Attention to detail

Staff liaison

Education

Associate degree

Tools

Microsoft Office Suite

HRIS/Benefits software

Job description

The Benefits Coordinator manages and oversees all employee insurance, wellness programs, and retirement benefits while ensuring full regulatory compliance. This role serves as the main point of contact between staff, insurance carriers, third-party administrators, and brokers.

Responsibilities:

• Oversee health, dental, vision, FSA, HSA, and COBRA enrollments.
• Lead the annual Open Enrollment process, process qualifying event updates, and handle benefit terminations and payroll changes.
• Serve as the primary liaison for insurance carriers, brokers, and third-party administrators.
• Review renewal proposals, analyze usage trends and plan effectiveness, and help implement plan updates.
• Ensure adherence to government regulations and reporting requirements, including ACA tracking, PCORI fees, and IRS 1094/1095 reporting.
• Perform monthly invoice audits and manage COBRA and post‑separation benefit activities.
• Coordinate state and organizational retirement programs (including enrollment, plan selection, and deferred option plans).
• Serve as the administrative link to the employee health clinic, verifying eligibility and census data.
• Administer the benefits module within the HRIS, deliver user training, and maintain complete confidentiality across all physical and digital employee records.
• Organize the annual employee health fair, facilitate the wellness committee, offer backup coverage for the HR front desk, and respond to employee and public inquiries promptly.

Working hours: 8:00 AM - 5:00 PM

Skills:

• High School Diploma or GED required; Bachelor's degree preferred.
• Strong organizational abilities, acute attention to detail, exceptional communication skills, and the capacity to interact professionally with staff, leadership, and external partners.

Education:

• Associate

Experience:

• 4-7 years

Qualifications:

• At least 5 years of progressive experience in benefits administration, coordination, and regulatory compliance.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and hands‑on experience with HRIS/benefits management software.
• Valid driver's license or state ID.
• PHR or SHRM-CP certification preferred.
• Ability to complete basic emergency management/incident command certifications (FEMA NIMS IS-100/IS-700) within 90 days of hire.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].