HR Associate Recruiter

Quadax, Inc.; Middleburg Heights (OH); Hybrid; USD 52,000 - 65,000; Full time

Job summary

Quadax, Inc. seeks an Associate Recruiter to support hiring needs, source candidates, conduct initial screens, and partner with hiring managers in a professional candidate experience. This role emphasizes timely communication and confidentiality.

Based in Middleburg Heights, OH, the first 90 days are on-site, then hybrid with 3 days in-office and 2 days remote to flex around team needs.

Qualifications

• High school diploma or equivalent required.
• 1+ years of recruiting experience in high volume environment required.
• Associate degree, bachelor's degree, HR coursework, internship experience, and 1+ years of related administrative, customer service, Human Resources experience preferred.
• Experience in healthcare, medical billing, insurance, is helpful but not required.

Responsibilities

• Serve as an initial recruiting contact for candidates seeking job information or submitting applications.
• Enter, update, and maintain accurate candidate information and statuses in the applicant tracking system.
• Review applications, conduct initial candidate screens, and manage timely candidate follow-up.
• Partner with recruiters and hiring managers to support assigned openings and move qualified candidates through the selection process.
• Assist with offer preparation, candidate communication, and the completion of required pre-employment and hiring documentation.
• Create and update job postings, recruiting materials, and candidate communications using approved templates and guidelines.
• Support college recruiting, career fairs, and community recruiting events, including event preparation and on-site representation as assigned.
• Post opportunities on approved websites, source potential candidates, and help monitor recruiting sources for accuracy and effectiveness.
• Provide responsive, respectful customer service to candidates, employees, and hiring managers.
• Handle candidate and employee information with appropriate confidentiality.
• Complete other duties and recruiting projects as assigned.

Skills

Communication

Organization

Customer service

Attention to detail

HR knowledge

Teamwork

Discretion

Education

High School Diploma

Bachelor's degree preferred

HR coursework/internship

Tools

ATS (applicant tracking system)

Microsoft Word

Excel

Outlook

Teams

Job description

Department: Human Resources

Location: Middleburg Heights. First 90 days are on-site for training, then role goes Hybrid 3 days in-office, 2 days work from home (WFH).

Purpose: The Associate Recruiter is responsible for supporting assigned hiring needs and managing routine recruiting activities throughout the candidate lifecycle. Working under the guidance of experienced recruiters and Human Resources leadership, this role sources and communicates with candidates, conducts initial screening activities, and partners with hiring managers while representing Quadax in a professional and welcoming manner.

Key Responsibilities

• Serve as an initial recruiting contact for candidates seeking job information or submitting applications.
• Enter, update, and maintain accurate candidate information and statuses in the applicant tracking system.
• Review applications, conduct initial candidate screens, and manage timely candidate follow-up.
• Partner with recruiters and hiring managers to support assigned openings and move qualified candidates through the selection process.
• Assist with offer preparation, candidate communication, and the completion of required pre-employment and hiring documentation.
• Create and update job postings, recruiting materials, and candidate communications using approved templates and guidelines.
• Support college recruiting, career fairs, and community recruiting events, including event preparation and on-site representation as assigned.
• Post opportunities on approved websites, source potential candidates, and help monitor recruiting sources for accuracy and effectiveness.
• Provide responsive, respectful customer service to candidates, employees, and hiring managers.
• Handle candidate and employee information with appropriate confidentiality.
• Complete other duties and recruiting projects as assigned.

Education and Experience

• High school diploma or equivalent required.
• 1+ years of recruiting experience in high volume environment required.
• Associate degree, bachelor's degree, HR coursework, internship experience, and 1+ years of related administrative, customer service, Human Resources experience preferred.
• Experience in healthcare, medical billing, insurance, is helpful but not required.

Knowledge, Skills, and Abilities

• Clear and professional written and verbal communication skills.
• Strong organization, follow-through, and attention to detail.
• Comfort learning applicant tracking systems and other Human Resources technology.
• Working knowledge of Microsoft Word, Excel, Outlook, and Teams.
• Ability to manage multiple priorities, meet deadlines, and ask for guidance when needed.
• Ability to work collaboratively, accept feedback, and build positive working relationships.
• Sound judgment and discretion when handling confidential or sensitive information.
• Customer-service mindset and interest in developing a career in recruiting or Human Resources.

Physical Requirements

General office demands include sitting and/or standing for extended periods and using standard office equipment, including a keyboard, mouse, and calculator. The role requires the ability to see, hear, communicate effectively, and occasionally lift up to 15 pounds. The employee must be able to work in a fast-paced environment with changing priorities and deadlines and communicate with candidates, employees, managers, and external partners.

Education

Required

• High School or better

Preferred

• Bachelors or better
• Associates or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.