HR Assistant (Temp)

LE001 Richmond Medical Center; United States; Vor Ort; USD 60.000 - 65.000; Vollzeit

Zusammenfassung

Richmond University Medical Center is seeking an HR Assistant – Leave Administration to support FMLA, NY PFL and disability programs. You will handle leave requests, coordinate approvals and returns, and maintain accurate records in HRIS systems while ensuring regulatory compliance.

The role also covers benefits administration and open enrollment activities, requiring strong communication, confidentiality, and 5+ years of HR experience. On-site, full-time position in the United States.

Qualifikationen

• High School diploma or equivalent required.
• Associate’s degree in HR/Business Administration preferred.
• 5+ years of HR/Benefits/Leave administration experience.
• Experience with FMLA, NY PFL, NY Disability Benefits, Workers’ Compensation preferred.
• Experience with Workday and HRIS systems; strong confidentiality and communication skills.

Aufgaben

• Administer employee leave programs including FMLA, PFL, and NY disability benefits.
• Serve as primary contact for leave requests and eligibility guidance.
• Coordinate leave approvals, extensions, and return-to-work processes.
• Maintain accurate leave records and HR system data.
• Support benefits enrollment and open enrollment activities.
• Assist with HR audits, compliance reviews, and reports.

Kenntnisse

Leave administration

HRIS

Microsoft Office

Workday

Confidentiality

Ausbildung

High School diploma or equivalent

Associate’s degree in HR/Business Administration

Tools

Workday

HRIS

Jobbeschreibung

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Day Shift - 7.5 Hours (United States of America) Job Description The HR Assistant – Leave Administration supports day-to-day human resources operations related to employee leave programs, benefits administration, disability claims, and workers’ compensation. This role serves as a primary point of contact for employees requesting leaves of absence and benefit-related support, ensuring a seamless experience while maintaining compliance with federal, state, and organizational policies. The HR Assistant is responsible for administering FMLA, New York Paid Family Leave, New York Disability Benefits, workers’ compensation claims, and related leave programs, while maintaining accurate records and providing exceptional customer service.

Leave Administration

• Administer employee leave programs, including Family and Medical Leave Act (FMLA), New York Paid Family Leave (PFL), New York State Disability Benefits, military leave, personal leave, and other applicable leave programs.
• Serve as the primary point of contact for employees requesting leave, providing guidance on eligibility, documentation requirements, and leave entitlements.
• Coordinate leave requests, approvals, extensions, and return-to-work processes.
• Track employee leave balances and maintain accurate leave records in HR systems.
• Monitor leave timelines and ensure required certifications and supporting documentation are received and processed timely.
• Communicate leave rights, responsibilities, and benefit continuation requirements to employees.
• Ensure leave administration practices remain compliant with applicable federal, state, and company policies.

Benefits Administration

• Assist employees with benefit enrollment, changes, and qualifying life event transactions.
• Respond to employee inquiries regarding medical, dental, vision, life insurance, disability, retirement, and other benefit programs.
• Coordinate with benefit vendors and carriers to resolve employee benefit issues.
• Maintain accurate employee benefit records and process benefit-related updates in HR systems.
• Assist with annual open enrollment activities, employee communications, and benefit education efforts.
• Support benefits audits and ensure compliance with regulatory requirements.

FMLA & Disability Administration

• Administer Family and Medical Leave Act (FMLA) requests from initial intake through return to work.
• Review medical certifications and supporting documentation for completeness.
• Coordinate New York State Disability Benefits, Short-Term Disability, and Long-Term Disability claims.
• Ensure timely issuance of required notices and communications related to employee leaves.
• Partner with employees, managers, and HR leadership to facilitate accommodations and return-to-work planning as appropriate.

Workers’ Compensation Administration

• Coordinate reporting and administration of workers’ compensation claims.
• Act as liaison between employees, supervisors, insurance carriers, medical providers, and third-party administrators.
• Maintain workers’ compensation records and claim documentation.
• Track lost-time incidents and assist with return-to-work coordination.
• Ensure timely reporting and compliance with workers’ compensation requirements.
• Assist with workplace injury documentation and related administrative processes.

HR Operations & Administration

• Respond to employee inquiries with accurate and comprehensive information, escalating complex issues as necessary.
• Maintain confidential employee records and leave files in accordance with company policies and legal requirements.
• Generate reports related to leave utilization, benefits administration, and workers’ compensation activity.
• Assist with HR audits, compliance reviews, and recordkeeping requirements.
• Support onboarding and other HR functions as needed.
• Other duties as assigned.

Requirements

• High School diploma or equivalency required.
• Associate’s degree in Human Resources, Business Administration, or related field preferred.
• 5+ years of experience in Human Resources, Benefits Administration, Leave Administration, or related role preferred.
• Experience administering FMLA, New York Paid Family Leave, New York State Disability Benefits, and Workers’ Compensation preferred.
• Experience with Workday preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications and HRIS systems.

Salary Range: 60k-65k

Employment Non-Discrimination

Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Our Mission

We the staff of Human Resources are proud to share a long-standing tradition of excellence at Richmond University Medical Center. We uphold the mission by providing premier quality patient care through a full spectrum of emergent, acute, primary, behavioral health and educational services, and value the pride and integrity that motivate us to always be more, and always be better.

We are committed to our mission and values because WE CARE! We are Welcoming, Energized, Compassionate, Advocates, Respectful and Excellent in our interaction with our patients, families, visitors and co-workers. WE CARE W We are welcoming and gracious toward each other, and toward all who come to receive our services. E Personnel are energized for quality, creativity, commitment and teamwork. C Compassion is the way we share deep concern and care toward each person. A Advocacy is our activity that promotes the rights and responsibilities of patients, families, and staff, in the hospital setting and in the community. R We show respect by recognizing the basic dignity of every person in all our interactions and in the formulation of policies and procedures. E Excellence is our way of demonstrating that we can always be more and always be better.