HR Assistant, SEASONAL

Sunbeam Family Services, Inc.; Oklahoma City (OK); On-site; USD 21,000 - 30,000; Part time

Job summary

Sunbeam Family Services, Inc. is seeking a Seasonal HR Assistant to provide short-term support to the HR team through January 31, 2026.

You will help with recruiting, candidate coordination, pre-employment activities, onboarding support, and related administrative tasks. Responsibilities include screening candidates, scheduling interviews, updating the ATS, posting openings, assisting with reference and background checks, and maintaining confidential records.

Qualifications

• Bachelor’s degree required in HR, Business Administration, or related field.
• Experience in administrative, recruiting, HR, or related office roles is preferred.
• Ability to learn and use an ATS/HRIS and other HR technology.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to handle confidential information and provide professional service to applicants and staff.

Responsibilities

• Provide temporary recruiting and administrative support to the HR team.
• Assist with candidate screening, interview scheduling, candidate communication, and recruitment follow-up.
• Maintain candidate records and update applicant activity and status in the ATS.
• Assist with posting job openings and sourcing candidates through approved channels.
• Prepare interview materials and coordinate interviews with candidates and hiring managers.
• Assist with reference checks, background checks, and other pre-employment tasks.
• Support onboarding activities and new-hire processing.
• Assist with recruiting events, job fairs, and other hiring activities as needed.
• Maintain accurate and confidential records for applicants and employees.

Skills

Organizational skills

Time-management

Communication skills

Microsoft Office

Teamwork

Confidentiality

ATS/HRIS experience

Education

Bachelor’s degree in human resources, Business Administration, or related field

Tools

Paycom

ATS

HRIS

Microsoft Office

Job description

Seasonal position subject to available funding through January 31, 2026.The HR Assistant provides short-term support to the Human Resources team with recruiting, candidate coordination, pre-employment activities, onboarding support, and related administrative functions. This position helps ensure candidates and hiring managers receive timely, organized, and professional support throughout the hiring process.ESSENTIAL FUNCTIONSProvide temporary recruiting and administrative support to the Human Resources team.Assist with candidate screening, interview scheduling, candidate communication, and recruitment follow-up.Maintain candidate records and update applicant activity and status within the Applicant Tracking System (ATS).Assist with posting job openings and sourcing candidates through approved recruiting channels.Prepare interview materials and coordinate interviews with candidates and hiring managers.Assist with reference checks, background checks, employment eligibility verification, and other pre-employment requirements.Support new-hire processing and onboarding activities.Assist with recruiting events, job fairs, and other hiring activities as needed.Maintain accurate and confidential applicant, employee, and recruitment records.Respond to routine applicant and hiring inquiries and refer complex or sensitive matters to appropriate HR staff.Provide general administrative support to the Human Resources department as needed.Perform other appropriate and related responsibilities as assigned.JOB QUALIFICATIONSThe requirements listed in this job description are the minimum levels of knowledge, skills, or abilities.Minimally RequiredPreferredEducationBachelor’s degree in human resources, Business Administration, or related fieldBachelor’s degree in human resources, Business Administration, or related fieldExperiencePrevious administrative, recruiting, human resources, customer service, or other related office experience.Experience using computer-based systems to enter, maintain, and track information.SkillsKnowledgeAbilitiesStrong organizational and time-management skills.Strong attention to detail and accuracy.Effective written and verbal communication skills.Ability to communicate professionally with applicants, employees, and hiring managers.Ability to manage multiple priorities and follow through on assigned tasks.Ability to learn and use an Applicant Tracking System (ATS) and other HR technology.Proficiency with Microsoft Office, including Outlook, Word, and Excel.Ability to work independently and collaboratively as part of a team.Ability to maintain confidentiality and appropriately handle sensitive applicant and employee information.Ability to provide timely, responsive customer service to applicants and internal staff.Knowledge and understanding of Paycom Application Tracking SystemPrevious experience supporting recruiting, talent acquisition, or Human Resources.Experience working with an Applicant Tracking System (ATS) or HRIS.Experience with Paycom or a similar HR/payroll system.Experience scheduling interviews and communicating directly with job applicants.Experience supporting pre-employment activities such as reference checks, background checks, or onboarding.Experience working in a fast-paced environment with multiple open positions or competing priorities.Experience in early childhood education, education, nonprofit, healthcare, social services, or another high-volume hiring environment.Bilingual Spanish/English communication skills.WORKING CONDITIONSThe working conditions described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.Physical DemandsWhile performing the duties of this job, the employee is required to frequently communicate with staff, applicants, and community partners, and others and must be able to exchange accurate information in a professional manner.The employee frequently remains in a stationary position (approximately 50-75% of the time) and occasionally moves through the work environment to access equipment, attend meetings, and interact with others.Employee may occasionally move or lift up to 20 pounds.Work EnvironmentThe employee will work in an office environment and may work in close quarters with other staff. The noise level in the work environment varies from quiet to moderate; frequent disruptions may occur.OtherThis job description describes the general nature and level of work performed by employees assigned to this position. It does not imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other duties as requested.Sunbeam Family Services is an equal opportunity employer. We are committed to fairness and equity in employment practices for all persons without regard to any characteristic protected by federal, state, or local laws.