HR Assistant — Onboarding & Admin Support

Kids for the Future; Sacramento (CA); On-site; USD 20,457 - 29,136; Part time

Job summary

Kids for the Future seeks an HR Assistant to support the Human Resources department, helping employees access resources and maintain confidentiality across HR matters.

The role covers administrative duties, recruitment support, payroll basics, onboarding coordination, and HR records management to ensure smooth operations. It requires ongoing compliance with university and CA employment guidelines.

Qualifications

• Must be enrolled in 6 units, maintaining a 2.0 GPA.
• Ability to maintain high level of confidentiality and security of information.
• Knowledge of windows-based personal computers – Microsoft Word, Excel, and Outlook.
• Six months of administrative support experience in a fast-paced environment.
• Ability to operate standard office equipment including but not limited to copier, fax, printer etc.

Responsibilities

• Safely perform job duties.
• Maintains full confidentiality of Human Resources matters.
• Performs administrative duties such as first line of contact with office visits during HR open office hours, answering incoming calls, sorting and managing the HR support email re-routing the messages and responding once full trained for the department.
• Assist recruiter as needed in all areas of full recruitment administrative functions, in planning staffing needs; implement a staffing plan in place for volume hires.
• Assists Payroll with basic administrative functions.
• Support the HR team when office duties are needed when they are working off site.
• Maintain HR records in multiple areas.
• Coordinates onboarding/terminations with Human Resources Generalists/Management.
• Assists with background checks of new hires and rehires specific to the positions to ensure successful clearance prior to hiring; advises hiring managers when applicants have cleared.
• Assists with new hire orientation including preparation of new hire packets; ensures new hire completes all mandated forms
• Updates organizational charts as needed.
• Updates ASI HR Website as needed.

Skills

Attention to Detail

Ethical

Customer-Focused

Effective Communicator

Flexible/Adaptable

Quality

Resilient

Planner and Organizer

Problem-Solver

Policies, Process & Procedures

Technical Knowledgeable

Tools

Microsoft Word

Excel

Outlook

Job description

Kids for the Future seeks an HR Assistant to support the Human Resources department, helping employees access resources and maintain confidentiality across HR matters.

The role covers administrative duties, recruitment support, payroll basics, onboarding coordination, and HR records management to ensure smooth operations. It requires ongoing compliance with university and CA employment guidelines.