HR Assistant & Office Administrator

Nestvillage LLC; Youngtown (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Nestvillage LLC is seeking an organized HR Assistant & Office Administrator to support onboarding, records, training coordination, and daily office operations.

The role involves handling employee inquiries, maintaining files, and assisting with HR systems like ADP, while providing general administrative support to leadership. Strong communication and confidentiality are essential in a growing organization.

Qualifications

• High school diploma or equivalent is required.
• Experience in human resources, office administration, or customer service preferred.
• Experience with ADP or HR systems is a plus.
• Strong organizational and communication skills.
• Ability to handle confidential information professionally.
• Proactive, dependable, and able to work independently.
• Comfort with Microsoft Office and Google Workspace.

Responsibilities

• Assist with employee onboarding and new-hire coordination.
• Maintain accurate and organized employee personnel files and documentation.
• Track and coordinate training and certifications for employees.
• Assist with benefits administration and open enrollment communications.
• Answer phones, manage general emails, and welcome visitors.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Education

High school diploma

Tools

ADP

Microsoft Office

Google Workspace

Job description

About the Position

Nestvillage LLC is seeking an organized, dependable, and detail-oriented HR Assistant & Office Administrator to support our Human Resources and daily office operations.

This position is ideal for someone who enjoys working with people, keeping information organized, coordinating administrative processes, and helping ensure that important tasks are completed accurately and on time.

The HR Assistant will support employee onboarding, maintain personnel records, coordinate training and certification requirements, assist with employee inquiries, and provide general office administrative support. The successful candidate will be professional, approachable, discreet, and comfortable managing multiple responsibilities in a growing organization.

Key Responsibilities

Human Resources & Employee Support

• Assist with employee onboarding and new-hire coordination.
• Communicate with new employees regarding onboarding instructions and required next steps.
• Maintain accurate and organized employee personnel files and documentation.
• Assist with employee questions, concerns, and direct inquiries to the appropriate department or resource.
• Help coordinate employee communications, documentation, and administrative follow-up.
• Assist with employee status changes, leave documentation, and separation paperwork.
• Maintain confidentiality when handling employee information.

Training & Compliance Coordination

• Track required employee training and certifications.
• Coordinate training schedules and reminders with the appropriate team members.
• Maintain training records and certification documentation.
• Monitor applicable background-check and employment documentation requirements.
• Follow up on missing, incomplete, or expiring documentation.
• Assist with maintaining accurate records for internal reviews and compliance purposes.

HR Systems & Administrative Support

• Assist with employee records and documentation in ADP and other company systems.
• Maintain employee rosters, trackers, spreadsheets, and administrative reports.
• Assist with benefits and open enrollment communications and administrative coordination.
• Organize documents, correspondence, and other HR-related records.

Office Administration

• Answer incoming phone calls and direct inquiries appropriately.
• Monitor general company email communications.
• Welcome visitors, vendors, and guests.
• Coordinate appointments, meetings, and office scheduling.
• Prepare documents, spreadsheets, correspondence, and reports.
• Provide general administrative support to company leadership.

Qualifications

• High school diploma or equivalent required.
• Previous experience in human resources, office administration, administrative support, or customer service preferred.
• Experience with ADP or other HR management systems is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, deadlines, and priorities.
• Comfortable using Microsoft Office, Google Workspace, spreadsheets, and computer-based systems.
• Ability to handle confidential information professionally and responsibly.
• Dependable, proactive, approachable, and able to work independently.
• Strong follow-through and problem-solving skills.

Ideal Candidate

The ideal candidate is someone who:

• Enjoys helping employees and communicating with people.
• Takes initiative and follows tasks through to completion.
• Is organized and attentive to details.
• Can recognize when a question or concern needs to be directed to the appropriate person.
• Maintains professionalism when handling sensitive information.
• Works well with different departments and team members.
• Is adaptable and comfortable in a growing company where priorities may change.

Why Join Nestvillage?

Nestvillage LLC is a growing organization dedicated to providing quality residential services and meaningful support to individuals with developmental disabilities. This position offers the opportunity to contribute to the company's continued growth while developing valuable experience in human resources and office administration.