HR Assistant - Louisville

Unique; Louisville (KY); On-site; USD 34,000 - 42,000; Full time

Job summary

Unique Industries is seeking an HR Assistant in Louisville to support on-site administrative and operational HR tasks. You will manage pre-employment processes, coordinate interviews, and assist with background checks and risk assessments, while ensuring confidentiality of records and supporting onboarding.

The role also covers performance-management support, time and attendance back-up, and maintaining recruiting documentation in a fast-paced, family-focused environment.

Qualifications

• Foundational knowledge of HR principles, laws, and procedures.
• Demonstrates honesty, ethics, and integrity in duties.
• Strong oral and written communication skills.
• Able to respond to sensitive inquiries or complaints appropriately.
• Proficient with Word, Excel and PowerPoint; experience with HRIS is a plus.
• Bachelor's degree in HR or related field preferred.
• 1–3 years of HR experience or training; internship helpful.
• Equivalent combinations of education and experience accepted.

Responsibilities

• Support full pre-employment process, reviewing applications and screening candidates.
• Coordinate interviews with hiring managers and prepare offers.
• Ensure background checks and risk assessments are completed.
• Track drug-testing results and issue pre-adverse and adverse-action notices.
• Assist in onboarding and policy-review activities as needed.
• Support performance-management processes and time/attendance administration.
• Maintain confidentiality of confidential and sensitive documents.
• Draft and administer HR forms and update global HRIS regularly.

Skills

Effective communication

Honesty & integrity

Time management

Problem solving

Education

Bachelor's degree in Human Resources or related field

Tools

Word

Excel

PowerPoint

HRIS

Job description

Unique Industries is a family-owned business with over 60 years of industry experience. When you work for Unique, you get all the perks of larger corporations, such as 401K, multiple choices of healthcare plans, generous paid time off, and more. However, the difference between us and a larger corporation is that here at Unique, we are family. Your CEO and management team are involved in day-to-day operations and make sure that each location sees how much they are appreciated through annual company picnics and holiday luncheons. So if you're looking for a job that is exciting, rewarding, and team-focused - we would love to have you come join the party.

About Our Opportunity

We are seeking an HR Assistant to work in our Louisville HR Department. The HR Assistant will provide on-site administrative and operational human resources support for the Louisville facility. This position supports the full pre-employment process, including reviewing applications, screening candidates, coordinating interviews with hiring managers, preparing approved offer letters, confirming completion of background checks and required risk assessments, tracking drug-testing results, and issuing pre-adverse and final adverse-action notices as directed.

Responsibilities

• Reviews employment applications, screens candidates against established job requirements, and schedules qualified candidates for interviews with the appropriate hiring manager in accordance with Company policies and equal employment opportunity guidelines.
• Prepares and issues approved offer letters, communicates pre-employment requirements to selected candidates, and maintains accurate recruiting documentation.
• Ensures required background checks are completed and that any applicable risk assessments are fully documented and routed for review in accordance with Company procedures.
• Tracks pre-employment drug-testing status and results, follows up on outstanding items, and maintains confidentiality of all related records.
• Serves as backup for new-hire orientation and policy-review activities, ensuring continuity of the onboarding process when primary coverage is unavailable.
• Provides administrative support for performance-management processes by reviewing status reports and employee or leader lists, tracking review and goal deadlines, and sending reminders to leaders regarding outstanding performance reviews, goals, and other required actions.
• Serves as backup for daily Time and Attendance administration, including clearing system errors with leadership, accurately applying PTO, running required reports, monitoring timecard audits and approvals, and helping move the pay period to a closed state for payroll processing.
• Drafts and assists in the administration of Company's PAF (People Action Form) process related to new hires, changes, and terminations, in order for global HRIS to be updated on a frequent basis.
• Handles confidential and sensitive documents, and maintains their confidentiality.
• Perform other related duties as required and assigned.

Qualifications

• Understanding of foundational knowledge of the principles and practices of Human Resources and related governmental rules, regulations and procedures.
• Ability to demonstrate honesty, ethics, and integrity in fulfilling job requirements.
• Requires effective oral and written communication skills, including the ability to present ideas, facts, and/or recommendations effectively.
• Ability to respond effectively to and properly escalated sensitive inquiries or complaints.
• Must have strong computer skills including proficiency in Word, Excel and PowerPoint.
• Bachelor's degree in Human Resources or related field is preferred
• 1–3 years of relevant Human Resources experience and/or training required; some prior relevant work or internship experience strongly preferred.
• Any equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities.

Unique Industries, Inc. is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regards to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.