HR Assistant Intermediate

University of Michigan; Ann Arbor (MI); Hybride; USD 52 000 - 78 000; Plein temps

Avantages offerts par ce poste

Retirement plan

Health insurance

Dental and Vision Insurance

Life insurance

Long-term disability

Flexible spending accounts

Résumé du poste

The Life Sciences Institute (LSI) HR team at the University of Michigan seeks a motivated employee to support hiring/onboarding, offboarding, immigration, time reporting, and policy implementation. The role reports to a senior HR team member and requires three on-site days per week with hybrid flexibility.

Responsibilities include managing time reporting in the university system, supporting hiring processes, MOUs for researchers, and HR data maintenance.

Qualifications

• Minimum of two years in HR with onboarding/offboarding, employee records and HR data tracking.
• Experience guiding or troubleshooting for diverse staff in a workplace.
• Proficient in Adobe Acrobat, Microsoft Office and Google Workspace.

Responsabilités

• Manage time reporting for biweekly and monthly paid employees; ensure timely approvals.
• Oversee onboarding/offboarding and immigration for students and non-students.
• Handle job postings and onboarding for regular administrative and research staff.
• Coordinate MOUs for non-employees in research settings and manage onboarding/offboarding.
• Support onboarding for HHMI employees in LSI labs.
• Process appointment and funding changes in Wolverine Access.
• Answer HR policy questions and assist with documents and reports.
• Troubleshoot payroll, benefits, and timekeeping with Shared Services Center.
• Assist with verifications, MCard issues, and special HR projects.

Connaissances

HR experience

Onboarding/offboarding

Adobe Acrobat

Google Workspace

Microsoft Office

Outils

Wolverine Access

MPathways

eRecruit

Business Objects

Qualtrics

Description du poste

Job Summary

The Life Sciences Institute (LSI) Human Resources (HR) team is looking for a highly motivated individual to join our current team of three full-time staff members who are responsible for managing the hiring/onboarding and termination/offboarding process for all LSI employees and visitors, in addition to overseeing immigration compliance, time reporting/approval, performance management, internal controls, employee relations, classification, compensation and promotion reviews, leaves of absence and U-M and LSI policy implementation and compliance. You will report to a senior member of the LSI HR team and will work a hybrid work schedule requiring three (3) days of on-site work weekly, performing the duties set forth below.

Responsibilities

• Manage the time reporting process associated with LSI employees who are paid on a biweekly and monthly basis and are required to report their time in the University time reporting system, and follow up with time approvers to ensure time is approved by each deadline
• Manage hiring/onboarding, termination/offboarding and immigration (when applicable) process for all LSI temporary employees, including: (1) U-M students (work-study and non-work-study), and (2) non-U-M students (including minors)
• Manage job posting and hiring/onboarding, termination/offboarding and immigration (when applicable) process for regular administrative and research staff positions
• Manage Memorandum of Understanding process for non-employees who perform research, collaborate, observe, etc., in an LSI lab/center/core. This includes managing the onboarding and offboarding steps associated with the following: (1) U-M student and non-U-M students working on internally or externally sponsored summer fellowships in an LSI lab/center/core; and (2) Non-U-M observers
• Manage onboarding/offboarding for Howard Hughes Medical Institute employees working in LSI labs
• Process appointment and funding changes in Wolverine Access
• Be a resource to LSI community members by answering questions regarding University and LSI HR policies and procedures
• Assist with reviewing, updating, and processing procedural documents, forms, and reports in accordance with LSI HR and University policies
• Troubleshoot with Shared Services Center on payroll, benefits and timekeeping issues
• Assist with employment verifications, MCard issues, special projects, and additional assigned duties associated with the LSI HR team

Required Qualifications

• Minimum of two (2) years of prior human resources experience, specifically associated with the onboarding/offboarding process, maintaining/updating employee records and HR data, and tracking/following up with employees on HR-related information and processes
• Minimum of one (1) year experience with Adobe Acrobat, Microsoft Office (i.e., Word, Excel, PowerPoint) and Google Workspace (i.e., Google Docs, Google Sheets), including creating and editing documents and maintaining spreadsheets
• Minimum of one (1) year experience providing guidance, communicating instructions and/or troubleshooting solutions to individuals at varying levels in a diverse work environment

Skills You Have

• Strong written, oral, and interpersonal communication skills, with the ability to convey information in a clear, accurate, and professional manner
• Ability to work independently, take initiative, and follow through on assignments
• Strong organizational skills, attention to detail, and effective management of competing priorities
• Proactive approach to anticipating needs, identifying next steps, and addressing routine challenges

Desired Qualifications

• Familiarity with the University organization, policies and procedures
• Prior experience or familiarity with Qualtrics
• Working knowledge of the following University systems: Wolverine Access, MPathways Student Administration and Human Resource Management System, eRecruit, Business Objects
• Previous human resource experience in an academic and/or research setting

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

The LSI administrative staff benefit from a hybrid workplace. Per current LSI policy, you will be on-site at the LSI three (3) days per week, with remote work permitted two (2) days per week. This hybrid work allowance is based on program and business needs and may be modified by LSI policy with advance notice.

Benefits At The University Of Michigan

• A retirement plan that provides two-for-one matching contributions
• Many choices for comprehensive health insurance
• Dental and Vision Insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Maternity and Parental Leave

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.