Inclusive History Project Program Coordinator

University of Michigan; Ann Arbor (MI); Hybride; USD 42 000 - 61 000; Plein temps

Résumé du poste

The University of Michigan seeks a Program Coordinator to support the Inclusive History Project’s public programs and administrative operations on the Ann Arbor campus. You will handle event logistics, communications, and financial tasks while collaborating with the IHP leadership team.

The role emphasizes organization, event planning, and cross-functional support, with occasional evening/weekend work for public programs and opportunities to lead communications efforts at senior levels.

Qualifications

• High school diploma or equivalent.
• 4 or more years of experience in general office or administrative support (Senior Level).
• 2-4 years of experience in general office or administrative support (Intermediate Level).
• Experience with event planning and support.
• Strong organizational and time management skills with the ability to manage multiple tasks, set priorities, and meet deadlines.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency with Google Workspace (e.g., Docs, Sheets, Drive) and scheduling and meeting platforms (e.g., Zoom, Google Calendar).

Responsabilités

• Coordinate event logistics, including venues, Zoom and A/V, speaker itineraries, catering, registration and accessibility accommodations.
• Maintain systems for event documentation, including tracking expenses and attendees.
• Help to coordinate communications about events and update the IHP website and mailing list.
• Coordinate or assist with special projects related to engagement and communications, such as the IHP Annual Report and Student Advisory Committee initiatives.
• For senior level: Lead and execute targeted communications about IHP events and promotions with campus partners.

Connaissances

Event planning

Organizational skills

Communication skills

Time management

Interpersonal skills

Formation

High school diploma or equivalent

Outils

Google Workspace

Zoom

Google Calendar

Description du poste

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Job Summary

The Inclusive History Project (IHP) has an immediate opening for a Program Coordinator to join our team, with a desired start date as soon as possible.

The IHP is a multi-year presidential initiative studying and documenting a comprehensive history of the University of Michigan that stretches across its three campuses and Michigan Medicine. The IHP is working to engage the entire university and neighboring communities to better understand the institution's full history, including its record of inclusion and exclusion, and to consider what actions this history demands in the present.

We are seeking a highly organized and proactive Program Coordinator to support IHP public programs and provide administrative and operational support to a small and dynamic team. This multifaceted role is central to coordinating event logistics, providing a variety of HR and financial support connected to public programs, scheduling and planning meetings with a range of affiliates and stakeholders, executing various administrative responsibilities to support IHP initiatives, and taking on special projects as needed.

This position will provide support primarily to the IHP Manager of Engagement and will also work with the IHP Assistant Manager, the IHP Managing Director, and other IHP team members.

This position requires a detail-oriented individual who will act as a key point of contact for a range of people affiliated with the IHP and work closely with project staff to provide critical support for a range of IHP activities.

This role will report to the IHP Manager of Engagement.

This is a term-limited position, with the term ending June 30, 2028, and the possibility of an extension contingent upon funding availability.

Work is hybrid, with regular in-person work on the Ann Arbor campus required. Occasional work on nights and weekends is required for IHP public programs.

Responsibilities*

Events and communications support (45%)

• Coordinate event logistics, including researching and booking venues, setting up Zoom and A/V, organizing speaker itineraries, making catering arrangements, managing registration, communicating with attendees, overseeing accessibility accommodations, processing event recordings, and other forms of logistical support
• Maintain systems for event documentation, including tracking expenses, attendees, etc., and analyzing data collected from events
• Help to coordinate communications about events
• Participate in the maintenance and ongoing updates of the IHP website, ensuring timely and accurate addition of new content, including events, updates, and other relevant information
• Maintain the IHP mailing list
• Coordinate or assist with special projects related to engagement and communications, such as the IHP Annual Report, projects with the IHP Student Advisory Committee, etc.
• For senior level: Lead and execute an important subset of communications about IHP events, including targeted emails, IHP website updates, and opportunities for promotion with campus partners

Financial & HR Support (30%)

• Coordinate travel arrangements for IHP speakers and guests for public programs
• Manage financial transactions, purchasing of supplies and materials, and procurement related to public programs and other IHP activities
• Prepare and track reimbursements and reconcile PCard expenses through Emburse for faculty and staff, as well as reimbursements for students and guests
• Support hiring activities, including coordinating resume reviews, candidate communication, and interview scheduling
• For senior level: Lead employee on-boarding and off-boarding in collaboration with the Bowman Center Operations Administrator

Administrative and operational support (25%)

• Provide general administrative support to the IHP Manager of Engagement, IHP Assistant Manager, IHP Managing Director, and IHP Director of Research for the Ann Arbor campus as well as other IHP team members
• Schedule and plan in-person and virtual meetings, and provide logistical support such as circulating agendas, preparing presentation materials, booking rooms, managing Zoom, and taking meeting minutes
• Develop and maintain systems for various administrative processes related to engagement activities and day-to-day operation
• Organize and maintain program records
• Provide assistance with administering IHP grants, including working with application systems, communicating with reviewers, circulating grant applications to reviewers, facilitating evaluation processes, etc.
• For senior level: Build and maintain new systems for program tracking and analysis, including analyzing information related to IHP-funded projects and generating internal and external reports
• For senior level: Assess current administrative workflows and implement new streamlined processes as needed

Required Qualifications*

• High school diploma or equivalent
• 4 or more years of experience in general office or administrative support (Senior Level)
• 2-4 years of experience in general office or administrative support (Intermediate Level)
• Experience with event planning and support
• Strong organizational and time management skills with the ability to manage multiple tasks, set priorities, and meet deadlines
• Excellent interpersonal, written, and verbal communication skills
• Proficiency with Google Workspace (e.g., Docs, Sheets, Drive) and scheduling and meeting platforms (e.g., Zoom, Google Calendar)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

The Salary Range

• Intermediate Level : $42,400 to $53,000
• Senior Level: $49,120 to $61,400

Please note a higher salary may be offered based on the selected candidate's experience.

This is a term-limited position through June 30, 2028, with the possibility of an extension.

As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSAs Mission, Vision and Values, please visit https://lsa.umich.edu/strategicvision.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.