Administrative Assistant Intermediate

University of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The Administrative Assistant position at University of Michigan in Ann Arbor is a hybrid role requiring periodic onsite presence. You will provide scheduling support, coordinate meetings, manage onboarding/offboarding, and assist with budget, procurement, and reporting tasks using Business Objects and the Data Warehouse.

Strong written and verbal communication, attention to detail, and ability to handle confidential information are essential.

Qualifications

• Two (2) or more years of progressively responsible administrative experience.
• Proficiency with Microsoft Office Suite products and Google collaboration tools; knowledge of Adobe Creative Suite.
• Excellent verbal and written communication skills, including spelling and grammar.
• Outstanding attention to detail and excellent organizational skills.
• Strong interpersonal skills and the ability to work as part of a team; show initiative.
• Ability to manage multiple tasks with competing deadlines and adapt to changing priorities.

Responsibilities

• Provide administrative and scheduling support to Research Integrity and Compliance Office programs and team leads.
• Support Research Integrity and Compliance meetings and office functions.
• Assist employees/programs and disseminate relevant information.
• Assist with staff onboarding and offboarding.
• Create and run queries/reports from the University of Michigan Data Warehouse using Business Objects.
• Assist with budget preparation as needed.
• Handle procurement and expense functions, including ordering supplies and creating travel and expense reports.
• Attend university business, ITS, administrative, and other meetings.
• Assist with revisions to policies, templates, procedures, and websites.
• Maintain and organize departmental records.
• Assist with special projects, including onsite activities.
• Engage with partners in other institutional compliance and research-related units.

Skills

Communication

Attention to detail

Organizational skills

Team player

Initiative

Self-start

Education

Bachelor's degree

High school diploma

Tools

Microsoft Office Suite

Google Workspace

Adobe Creative Suite

Job description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Research Integrity and Compliance Office seeks a highly responsible and skilled Administrative Assistant to provide support to the program. The position requires excellent attention to detail and the ability to effectively manage competing high-priority tasks.

The position is designed as a hybrid role with a blend of remote and onsite responsibilities, requiring a recurring onsite presence. On occasion, you may be required and must be available to work onsite more frequently if necessitated by specific job requirements.

Key responsibilities include, but are not limited to:

• Provide administrative and scheduling support to Research Integrity and Compliance Office programs and team leads.
• Support Research Integrity and Compliance meetings and office functions.
• Assist employees/programs and disseminate relevant information.
• Assist with staff onboarding and offboarding.
• Create and run queries/reports from the University of Michigan Data Warehouse using Business Objects.
• Assist with budget preparation as needed.
• Handle procurement and expense functions, including ordering supplies and creating travel and expense reports.
• Attend university business, ITS, administrative, and other meetings.
• Assist with revisions to policies, templates, procedures, and websites.
• Maintain and organize departmental records.
• Assist with special projects, including onsite activities.
• Engage with partners in other institutional compliance and research-related units.

Required Qualifications*

• High school diploma or equivalent.
• Two (2) or more years of progressively responsible administrative experience.
• Proficiency with Microsoft Office Suite products, including working knowledge of Word, Excel, and PowerPoint. Proficiency with Google collaboration tools (Gmail, Calendar, Drive, and other shared resources) and Adobe Creative Suite.
• Excellent verbal and written communication skills, including spelling and grammar.
• Outstanding attention to detail and excellent organizational skills.
• Strong interpersonal skills.
• Ability and desire to work as part of a team along with the proven ability to self-start, and show initiative.
• Ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Ability to navigate complex web-based systems and databases
• Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.

Desired Qualifications*

• Bachelor's degree or equivalent combination of education and experience.
• 4-6 years of administrative experience.
• Working knowledge of University of Michigan systems (HR, Emburse, eResearch, eRPM and M-Inform systems).
• Familiarity with university procedures and programs and ability to communicate with university stakeholders at various levels.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

The position is designed as a hybrid role with a blend of remote and onsite responsibilities, requiring a recurring onsite presence. On occasion, you may be required and must be available to work onsite more frequently if necessitated by your job requirements.

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.