HR Assistant, Front Desk Receptionist

MTC; Centerville (UT); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D

Short-term Disability

401(k) Retirement Plan

Paid Vacation

Paid Sick Time

Paid Holidays

Professional Development Assistance

Career Advancement Opportunities

Employee Assistance Program

Collaborative In-Office Environment

Job summary

MTC in Centerville, UT is seeking an Administrative HR Assistant to join our Headquarters team. This in-office role supports the HR department with reception duties, benefits enrollment, and personnel records, working 8am–5pm.

You will handle front-desk greetings, phone calls, HRIS and ATS support, training materials, and reporting. A high school diploma and 3 years of office experience, plus MS Word/Excel proficiency, are required. We foster a collaborative, inclusive work environment.

Qualifications

• High school diploma or GED required.
• Three years' experience in office management or administrative assistance.
• Knowledge of personal computers and MS Office, especially Word and Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Greet, welcome, and direct guests, employees, customers, and delivery staff at the front desk.
• Answer and direct phone calls professionally.
• Maintain reception area and HR Conference room in a clean and tidy manner.
• Perform necessary administrative functions for the human resources department.
• Ensure personnel changes including rehires, transfers, and corrections are entered into HRIS and ATS.
• Provide HRIS and ATS training and update manuals and other materials as needed.
• Respond to employee inquiries received through HR and benefits ticketing systems.
• Assist in coordinating and preparing special reports including KPIs.
• Provide benefits enrollment information to new hires.
• Support safety, diversity and sustainability initiatives.

Skills

Verbal communication

Written communication

MS Word

MS Excel

Driver's license

Education

High school diploma or GED

Three years' experience in office management or administrative assistance

Job description

Begin your future now and join the nearly 10,000 associates working daily to make a difference in the lives of at-risk populations. Headquartered in Centerville, Utah, Management and Training Corporation (MTC) provides thousands of individuals with life-changing opportunities through our management of Job Corps Centers and Correctional Facilities.

MTC Corporate Benefits:

• Pay Rate: $21.00 per hour
• Collaborative In-Office Environment
• Medical, Dental, Vision, and Life Insurance
• AD&D and Short-term Disability
• 401(k) Retirement Plan
• Paid Vacation and Sick time
• Paid Holidays
• Professional Development Assistance
• Career Advancement Opportunities
• Employee Assistance Program

Position Summary:

Reports to the Manager, Corporate Human Resources. Performs a wide variety of administrative functions that require extreme discretion and accuracy in compliance with company policies and management directives. This is an 8am - 5pm, in-office position at our Headquarters in Centerville, UT.

Essential Functions:

• Greet, welcome, and direct guests, employees, customers, and delivery staff in a friendly and professional manner at the front desk.
• Answer and direct phone calls in a polite and professional manner.
• Maintain reception area and HR Conference room in a clean and tidy manner.
• Perform necessary administrative functions for the human resources department.
• Ensure personnel changes including rehires, transfers, and corrections are entered into the company HRIS system to ensure accurate personnel records are maintained.
• Provide technical support and training related to the company's HRIS and applicant tracking systems (ATS). Assist in updating manuals and other training documents as needed.
• Accurately maintain, review, and respond to employee inquiries received through the HR and benefits ticketing systems, and route to the appropriate staff for response when applicable.
• Assist in the coordination and preparation of special reports including key performance indicators (KPIs).
• Provide administrative support to the Benefits team by providing benefit enrollment and informational notifications to new hires.
• Maintain accountability of property; adhere to safety practices.
• Demonstrate a commitment to valuing diversity and contributing to an inclusive working environment.
• Contribute to our company's Culture of Caring by maintaining positive and respectful relationships with employees, customers, vendors, program recipients, and our community.
• Ensure day-to-day activities promote sustainability and reduce the impact on the environment by minimizing waste and maximizing recycling; saving energy; and minimizing water usage.
• It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Education and Experience Requirements:

• High school diploma or GED and three years' experience in office management or administrative assistance.
• Human Resources experience preferred.
• Knowledge of personal computers and Microsoft Office programs required, specializing in MS Word and MS Excel.
• Must have excellent verbal and written communication skills.
• Unless waived by management, a valid driver’s license in the state of employment with an acceptable driving record is required.

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process.