HR Assistant Engineering & Delivery Services - Hybrid Remote

Hoosier Energy; Indiana (PA); On-site; USD 35,000 - 55,000; Full time

Job summary

Hoosier Energy is seeking an experienced administrative assistant to provide high-quality support for the Transmission department. You will handle scheduling, correspondence, data entry, and document management with confidentiality.

The role requires 7 years of office experience, strong Microsoft Office skills, and the ability to coordinate with multiple teams. An Associate’s Degree is preferred; a High School Diploma or GED is required.

Qualifications

• 7 years of prior office experience.

Responsibilities

• Acts as main contact for Transmission employees on Teams, UKG and HR/benefits questions; handles Concur for union employees.
• Reviews electronic timesheets for all union Transmission employees and corrects errors; assists payroll with docs.
• Collects and distributes mail and resolves mail issues.
• Enters inspection data and runs Substation Inspection reports; creates billing invoices for equipment repairs.
• Supports Facilities group at Spencer locations; provides printing support and delivery services.
• Answers phones, handles requests, and welcomes visitors; schedules work, meetings, training, travel.
• Maintains inventory and orders breakroom/office supplies.
• Provides meeting, event and catering support at PDOC and Engineering Building.
• Provides Executive Staff Meeting support at Spencer locations.
• Maintains central/department files for easy retrieval.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Adobe Acrobat

Communication

Confidentiality

Organizational skills

Customer service

Multi-tasking

Indiana Driver’s License

Education

High School Diploma or GED

Associate’s Degree preferred

Job description

Position Summary

Provides high-quality administrative support in a timely, accurate, and courteous manner.

Duties and Responsibilities

• Main point of contact for Transmission employees for Teams, UKG, and HR/benefits-related questions. Handles Concur expense reports for union employees.
• Reviews electronic timesheets for all union Transmission employees and corrects any contractual or data entry errors prior to final approvals. Assists payroll in obtaining documentation as needed.
• Collects and distributes mail, including resolving all mail issues.
• Enters inspection data and runs Substation Inspection reports for distribution to Members. Creates billing invoices provided to Members for equipment repairs and services rendered.
• Provides support for the Facilities group at both Spencer locations to include printing support for the engineering department as well as delivery services.
• Answers phone, responds to phone requests, and welcomes visitors in a friendly and customer-responsive manner. Schedules work, appointments, meetings, training, and travel arrangements.
• Maintains inventory, responsible for ordering breakroom and office supplies.
• Provides meeting, event and special function support and setup to include all catering and catering coordination at both PDOC and the Engineering Building.
• Provides Executive Staff Meeting support for meetings held at both Spencer locations.
• Maintains and updates central and departmental files and records. Maintains files in an organized manner to ensure the quality of records and ease of retrieval.
• Performs other duties as assigned.

Job Specifications

Education

• High School Diploma or GED minimum
• Associate’s Degree in Business or related field preferred

Experience

• 7 years’ prior office experience

Skills and Abilities

• Intermediate computer skills including Microsoft Office Suite, Adobe Acrobat and other company software
• Ability to communicate with individuals at all levels and work as part of a team
• Strong written and oral communication skills
• High level of confidentiality required
• Strong organizational skills and attention to detail
• Strong customer service orientation
• Ability to manage multiple projects with varying scopes and timelines
• Valid Indiana Driver’s License required

Hoosier Energy is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, age, ancestry, genetic information, disability, veteran status or any other characteristic protected by federal, state or local laws.