HR Assistant Engineering & Delivery Services – Hybrid Remote

Indiana Electric Cooperatives; Indiana (PA); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Indiana Electric Cooperatives is looking for an HR Assistant in Indiana, PA, to provide essential administrative support within the Engineering & Delivery Services department. This hybrid remote role involves managing HR inquiries, expense reports, and maintaining organized files for the Transmission team.

The ideal candidate will hold a minimum of a High School Diploma with 7 years of prior office experience. Strong communication and organizational skills are crucial for success in this role.

Qualifications

• 7 years prior office experience is required.
• Strong level of confidentiality is necessary.
• Ability to manage multiple projects with varying scopes.

Responsibilities

• Act as main contact for Transmission employees for HR and benefits inquiries.
• Review electronic timesheets for accuracy and correctness.
• Manage expense reports for union employees.
• Provide administrative support and maintain organized files.

Skills

Intermediate computer skills including Microsoft Office Suite

Ability to communicate with individuals at all levels

Strong written and oral communication skills

Strong organizational skills and attention to detail

Education

High School Diploma or GED minimum

Associate’s Degree in Business or related field preferred

Job description

HR Assistant Engineering & Delivery Services – Hybrid Remote

Provides high-quality administrative support in a timely, accurate, and courteous manner.

DUTIES AND RESPONSIBILITIES

• Main point of contact for Transmission employees for Teams, UKG, and HR/benefits-related questions. Handles Concur expense reports for union employees.
• Reviews electronic timesheets for all union Transmission employees and corrects any contractual or data entry errors prior to final approvals. Assists payroll in obtaining documentation as needed.
• Collects and distributes mail, including resolving all mail issues.
• Enters inspection data and runs Substation Inspection reports for distribution to Members. Creates billing invoices provided to Members for equipment repairs and services rendered.
• Provides support for the Facilities group at both Spencer locations to include printing support for the engineering department as well as delivery services.
• Answers phone, responds to phone requests, and welcomes visitors in a friendly and customer-responsive manner. Schedules work, appointments, meetings, training, and travel arrangements.
• Maintains inventory, responsible for ordering breakroom and office supplies.
• Provides meeting, event and special function support and setup to include all catering and catering coordination at both PDOC and the Engineering Building.
• Provides Executive Staff Meeting support for meetings held at both Spencer locations.
• Maintains and updates central and departmental files and records. Maintains files in an organized manner to ensure the quality of records and ease of retrieval.
• Performs other duties as assigned.

JOB SPECIFICATIONS

Education

• High School Diploma or GED minimum
• Associate’s Degree in Business or related field preferred

Experience

• 7 years’ prior office experience

Skills and Abilities

• Intermediate computer skills including Microsoft Office Suite, Adobe Acrobat and other company software
• Ability to communicate with individuals at all levels and work as part of a team
• Strong written and oral communication skills
• High level of confidentiality required
• Strong organizational skills and attention to detail
• Ability to manage multiple projects with varying scopes and timelines

Hoosier Energy is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, age, ancestry, genetic information, disability, veteran status or any other characteristic protected by federal, state or local laws.