HR Assistant

CLARE|MATRIX; Santa Monica (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A nonprofit organization in Santa Monica is seeking a compassionate HR Assistant to support the Human Resources Department. This role involves payroll, recruiting, and employee benefits management. Join a mission-driven team focused on recovery and community impact.

Benefits

Employer Paid Medical, Dental, Vision

Vacation and Sick Leave

11 Paid Holidays

403(b) Retirement Plan

Flexible Spending Account

Mentorship and Formal Training

Qualifications

• Excellent verbal, written and interpersonal communication skills.
• Knowledge of personnel administration policies and practices.
• Ability to deal with highly confidential information.

Responsibilities

• Support New Hire Orientation and coordinate lunches.
• Maintain employee files and manage office mail.
• Assist with employee timecard review and payroll processing.

Skills

Communication

Time Management

Organizational Skills

Problem Solving

Service Orientation

Education

High School Diploma

Associates Degree in Office Administration

Tools

Microsoft Office

Job description

Join to apply for the HR Assistant role at CLARE|MATRIX

2 days ago Be among the first 25 applicants

Join to apply for the HR Assistant role at CLARE|MATRIX

This range is provided by CLARE|MATRIX. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $35.00/hr

Are you in search of a role that provides opportunity for growth, and encourages career advancement? Do you want to save lives and have a positive influence on the community? Look no further than CLARE|MATRIX!

Whether You Work Within The Clinical Arena, Or The Administrative World. We All Work Toward Our Shared Mission, And Uphold The CLARE|MATRIX Values Of

COMPASSION – TEAMWORK – INTEGRITY – EMPOWERMENT – ADAPTABILITY - EQUALITY .

If your values align with ours… JOIN US!

Why CLARE|MATRIX?

CLARE|MATRIX is seeking bright and compassionate leaders to help save lives through recovery! We are a nonprofit organization providing effective and compassionate treatment, recovery, and prevention services for alcoholism and substance abuse to individuals, families, and the community. We offer an engaging, mission-driven work environment with excellent benefits and compensation. Work with dedicated colleagues in a dynamic setting, utilizing innovative approaches to addiction recovery and mental health treatment.

We Recognize Our Staff As The Heart Of Our Organization, And Seek To Provide a Generous And Competitive Benefit Package To Support Our Employees Well-being. We Offer The Following

• Employer Paid Medical, Dental, Vision, Life/AD&D, and LTD insurance
• Vacation and sick leave
• 11 Paid Holidays (including a birthday holiday)
• 403(b) Retirement Plan (may be eligible for employer matching up to 6% after 1 year of service)
• Flexible Spending Account (FSA)
• Mentorship and formal training to help you grow
• Performance-based culture and endless opportunities for growth
  
  

Job Title: Human Resources Assistant

Reports To: Human Resources Manager or Director of Administrative Services

About CLARE|MATRIX: CLARE|MATRIX is a nonprofit organization providing effective and compassionate treatment, recovery, and prevention services for alcoholism and substance abuse to individuals, families, and the community.

Since 1970 CLARE|MATRIX has provided quality substance abuse and mental health treatment to men, women, and children in southern California.

Through programs run by a compassionate, committed, results-oriented team of counselors, therapists, and administrators, CLARE|MATRIX continues to build its reputation as a leader in Evidence-Based Treatment practices and continues to break new ground in the areas of positive outcomes, outreach, research, and community involvement.

Headquartered in Santa Monica, CA CLARE|MATRIX maintains 18 facilities in the southern California region; providing services to participants in a manner consistent with its Core Values: Compassion, Teamwork, Integrity, Empowerment, Adaptability and Equality

Summary

The Human Resources Assistant will spend time between supporting the Human Resources Department, and some functions that have overarching agency benefits. Other functions include but are not limited to payroll, recruiting and on-boarding, employee benefits, leaves of absence, workers’ compensation, health and safety, and record compliance. To excel in this role, you should be an excellent communicator and maintain confidentiality for the Human Resources Department.

Specific Responsibilities

• Meet and greet all incoming visitors
• Support New Hire Orientation, assist with taking new hire photos, assign parking spaces, greet and direct new hires, coordinate lunches as needed, etc.
• Maintain conference room and virtual meeting schedules for the administrative office and ensure meeting spaces are prepared prior to use
• Maintain employee files and scan employee documents
• Manage office mail: Postage machine operation, receive and sort mail as appropriate for administrative staff and clinical programs; deliver outgoing mail to the post office.
• Manage messengering service, UPS, USPS and Fedex incoming and outgoing packages
• Receipt of all incoming A/R – document and distribute to appropriate departments.
• Assist with coordination of the monthly All Staff meeting
• May need to assist other departments with filing, scanning, small projects as assigned, etc.
• Manage office supply orders in partnership with accounts payables
• Maintain front office and breakroom appearance
• Maintain documents: Phone list, Who to Call flowchart, etc.
• Assist with COVID related issues: contact tracing, maintaining positive case log, update the weekly/monthly test tracker, outgoing communication to all staff as appropriate.
• Assist with employee timecard review and payroll processing
• Actively participate on the Spirit Committee
• Maintain up to date knowledge of federal and state employment laws, as well as COVID policy
• Performs related duties as assigned.
  
  

Knowledge, Experience & Skills

• High School diploma or equivalent required; Associates degree in Office Administration or related field preferred.
• Excellent verbal, written and interpersonal communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Knowledge of personnel administration policies and practices.
• Excellent organizational and problem-solving skills.
• Ability to deal with highly confidential information.
• Must possess strong service-orientation skills.
• Ability to build relationships, credibility and trust with employees and management.
• PC proficient, including Microsoft Office (Word, Excel, PowerPoint, Outlook) and the Internet.
  
  

Physical Demands

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

Work Environment

This job will be primarily located at the CLARE|MATRIX ’s offices in Santa Monica, CA. While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

Conclusion

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

By my signature, I acknowledge that I have received and reviewed a copy of this job description:

__________________________________ __________________________

Employee Printed Name and Signature Date

CLARE|MATRIX is an equal opportunity/affirmative action employer. CLARE|MATRIX does not discriminate because of gender, sexual orientation, race, religion, age or physical, mental or sensory challenges. No qualified applicant will be denied employment sole on the basis of having or not having a prior history of alcoholism or other drug addiction.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Individual and Family Services

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