HR Assistant

MELE Associates, Inc.; Rockville (MD); Hybrid; USD 36,000 - 43,000; Full time

Benefits offered by this job

Employer-paid employee Medical, Dental

Family Health Care offered

Paid Time Off (PTO)

401(k) with Employer Match

Job summary

MELE Associates, Inc. is seeking a full-time HR Assistant to join our team in Rockville, MD. The role focuses on maintaining our UKG HRIS, onboarding, and supporting HR tasks in partnership with the HR Director.

You will administer HRIS records, run monthly HR reporting, assist with employee inquiries, and collaborate with Payroll and Benefits teams. A bachelor’s degree and 2+ years of HR experience are preferred.

Qualifications

• Bachelor’s degree and 2+ years relevant experience.
• Proficiency with HRIS systems.
• Familiarity with human resource policies and procedures.
• Proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent interpersonal and technical support skills.

Responsibilities

• Maintain HRIS (UKG) records and full life cycle of employment.
• Perform onboarding activities for new hires.
• Coordinate start dates with hiring managers.
• Conduct New Hire Orientations.
• Monitor employee status changes in HRIS.
• Administer off-boarding tasks and exit surveys.
• Respond to HR inquiries and escalate as needed.
• Run HRIS reports and assist with compliance submissions (EEO-1, etc.).
• Create and maintain digital personnel files.
• Support Sr. Benefits Specialist.
• Assist with backend configuration of UKG HRIS.
• Collaborate with Payroll for new location code setup.
• Other duties as required.

Skills

HRIS proficiency

Communication skills

Deadline orientation

Interpersonal skills

Technical support skills

Education

Bachelor’s degree

Tools

UKG HRIS

Job description

MELE Associates, Inc. is seeking a full-time HR Assistant to join our team. The individual in this position performs an integral role maintaining our HRIS and assisting in administration of HR tasks and partnering with HR Director.

ESSENTIAL FUNCTIONS

• Maintain HRIS (UKG) records, performing all actions related to full life cycle of employment.
• Perform all onboarding activities for new hires, including Welcome calls, launching preboarding in HRIS, and setting up new hire records.
• Schedule and coordinate start dates with hiring managers.
• Conduct New Hire Orientations with other HR team members.
• Monitor and track employee status changes in HRIS, including salary changes, promotions, change of supervisors, etc. Follow up with managers on errors.
• Administer off-boarding tasks related to terminations including sending required separation documents, launching exit surveys using Survey Monkey, scheduling exit interviews for HR Director.
• Responsible for HR-related inquiries such as completing verifications of employment.
• Answer routine HR questions from employees and managers, elevate to appropriate person if needed.
• Run reports from HRIS and submit compliance documents to include monthly and quarterly reporting to BLS, EEO-1, Vets, and other pre-written systems reports, under the guidance of the HR Director.
• Create and maintain digital personnel files and records for employees.
• Assist Sr. Benefits Specialist as needed.
• Support the administration and backend configuration of UKG HRIS and grow technical skills in system workflows and data maintenance.
• Collaborate with Payroll for new location code set up.
• All other duties as required and assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s degree and 2+ years relevant experience or equivalent combination of education and experience.
• Proficiency and experience with HRIS systems.
• Familiarity with human resource policies and procedures.
• Proven ability to meet deadlines.
• Excellent verbal and written communication skills.
• Excellent interpersonal and technical support skills.

PREFERRED QUALIFICATIONS

• UKG HRIS experience.
• Desire to grow technical skills in systems workflow and data maintenance in HRIS.

LOCATION:

This position is full-time and hybrid in Rockville, MD.

SALARY:

Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position. The range for this position is $26-$31/hr.

BENEFITS

• Employer-paid employee Medical, Dental and Vision Care
• Family Health Care offered
• Paid Time Off (PTO)
• 401(k) with Employer Match

About MELE

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security, intelligence, IT/cybersecurity, facility management and engineering, CBRNE defense and nuclear security, emergency response training/management, and mission and program support.

MELE Associates, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates, Inc. is an E-Verify employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.