HR Assistant

Southwestern Nursing and Rehabilitation Center; Pittsburgh (Allegheny County); On-site; USD 36,000 - 56,000; Full time

Job summary

Southwestern Nursing and Rehabilitation Center is seeking an HR Assistant to support the Human Resources Department in our skilled nursing facility. The HR Assistant will assist with recruitment, onboarding, employee records, compliance, employee communication, and general administrative duties.

The ideal candidate will be professional, organized, and discreet, with strong communication skills and the ability to maintain confidentiality in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent.
• Previous HR, administrative, healthcare, or long-term care experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency with Microsoft Office and basic computer applications.
• Strong attention to detail and accuracy.
• Ability to work independently while also functioning effectively as part of a team.

Responsibilities

• Assist with recruitment and hiring processes, including applications, interviews, references, and pre-employment requirements.
• Assist with new-hire onboarding and orientation.
• Maintain accurate and up-to-date employee personnel files.
• Assist with employee background checks, clearances, physicals, and other required employment documentation.
• Track employee licenses, certifications, training, and expiration dates.
• Assist with employee education and in-service documentation.
• Maintain confidentiality of employee and facility information.
• Assist employees with general HR questions and direct concerns to the appropriate department or supervisor.
• Assist with attendance, PTO, and employee documentation as needed.
• Prepare HR correspondence, forms, reports, and other documentation.
• Assist with employee recognition, engagement activities, and HR events.
• Assist with disciplinary documentation and other employment-related paperwork.
• Support compliance with facility policies, employment regulations, and long-term care requirements.
• Assist with audits of employee files to ensure required documentation is complete.
• Perform other HR and administrative duties as assigned.

Skills

Organizational skills

Time-management

Communication

MS Office proficiency

Confidentiality

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

HR ASSISTANT

Join Our Team!

Position: HR Assistant
Department: Human Resources
Reports To: Human Resources Director/Administrator
Employment Type: Full-Time

Position Summary

We are seeking a dependable, organized, and people-focused HR Assistant to support the Human Resources Department in the day-to-day operations of our skilled nursing facility. The HR Assistant will assist with recruitment, onboarding, employee records, compliance, employee communication, and general administrative duties.

The ideal candidate will be professional, approachable, detail-oriented, and able to maintain confidentiality while working in a fast-paced healthcare environment.

Key Responsibilities

• Assist with the recruitment and hiring process, including applications, interviews, references, and pre-employment requirements.

• Assist with new-hire onboarding and orientation.

• Maintain accurate and up-to-date employee personnel files.

• Assist with employee background checks, clearances, physicals, and other required employment documentation.

• Track employee licenses, certifications, training, and expiration dates.

• Assist with employee education and in-service documentation.

• Maintain confidentiality of employee and facility information.

• Assist employees with general HR questions and direct concerns to the appropriate department or supervisor.

• Assist with attendance, PTO, and employee documentation as needed.

• Prepare HR correspondence, forms, reports, and other documentation.

• Assist with employee recognition, engagement activities, and HR events.

• Assist with disciplinary documentation and other employment-related paperwork.

• Support compliance with facility policies, employment regulations, and long-term care requirements.

• Assist with audits of employee files to ensure required documentation is complete.

• Perform other HR and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.

• Previous Human Resources, administrative, healthcare, or long-term care experience preferred.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to maintain confidentiality and handle sensitive information professionally.

• Proficiency with Microsoft Office and basic computer applications.

• Strong attention to detail and accuracy.

• Ability to work independently while also functioning effectively as part of a team.

What We’re Looking For

We want someone who is:

• Organized and able to keep multiple tasks on track.

• Friendly and approachable when working with employees.

• Professional and discreet with confidential information.

• Detail-oriented and committed to accurate documentation.

• Reliable and dependable.

• A team player who enjoys helping others.

Why Join Our Team?

• Supportive and team-oriented work environment
• Opportunity to grow within Human Resources
• Meaningful work supporting the employees who care for our residents
• Employee recognition and engagement opportunities
• Competitive compensation and benefits