HR Assistant

okgov; Oklahoma; On-site; USD 54,000 - 66,000; Full time

Job summary

OMES is seeking a Hiring/HR Assistant to support the Human Resources team in a full-time, in-office role. The position involves coordinating recruiting activities, screening candidates, and maintaining conduct of HR records using Workday, with a strong focus on candidate experience and data accuracy.

Responsibilities include data entry, interview coordination, and assisting with onboarding and ongoing HR projects. Bachelor's degree in business or HR and 1+ years in recruiting are preferred.

Qualifications

• Bachelor's degree in business administration or HR and 1+ years HR/recruiting experience.
• Technical recruiting experience preferred.

Responsibilities

• Coordinate the recruiting process from job posting to interview coordination.
• Screen candidates to evaluate experience, professionalism, reliability, communication, availability and fit.
• Create a positive candidate experience through efficient and transparent communication.
• Maintain applicant data in Workday recruiting database.
• Track recruiting metrics to improve the process.
• Enter employment actions into Workday as directed by HR Partners.
• Review new hire paperwork and assist with orientation.
• Scan documents and assist HR Partners with projects.

Skills

Communication

Interpersonal skills

Organization

Education

Bachelor's degree in business administration or HR

Tools

Workday

ATS

HRIS

Job description

HR Assistant

Agency: 090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization: Human Resources

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date: (Continuous if Blank)

Full/Part-Time: Full time

Job Type: Regular

Compensation: Salary up to $60,000.00 based on education and experience.

Job Description

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

Full-time, 40 hours per week in office position

Support the Human Resources team

Salary up to $60,000.00 based on education and experience.

Responsibilities

• Coordinate the recruiting process from posting jobs and screening candidates to coordinating interviews and preparing interview packets.
• Conduct candidate screenings to evaluate experience, professionalism, reliability, communication, availability, and overall fit.
• Create a positive candidate experience through efficient and transparent communication.
• Maintain applicant data in recruiting database of the Workday system.
• Track recruiting metrics and help the agency continuously improve the recruiting process.
• Enter transactional data such as supervisory changes, new hires, separations, salary increases, appointment changes, and all other employment actions into Workday as directed by HR Business Partners.
• Review new hire paperwork for accuracy and completion, assist with new hire orientation, as needed.
• Scan various documents and assist the HR Business Partners with ongoing projects.
• Other duties as assigned.

Physical Demands and Work Environment

This position is in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is usually mild.

Ability to stand for 6-8 hours when attending recruiting events and be able to sit or perform duties on a computer for 6-8 hrs.

Occasional travel may be required. May assist and/or attend recruiting events.

Minimum Qualifications

• Bachelor's degree in business administration, human resources or related field; and 1+ years of recruiting and/or HR experience; or An equivalent combination of education and experience.
• Technical recruiting experience preferred.

* This opening is for two positions, one of which will focus on supporting the OMES Information Services division.

Preference will be given to candidates who possess

• Experience with an ATS, HRIS (Workday preferred), LinkedIn, and other recruiting tools.
• An enjoyment for talking to people and building relationships.
• The ability to balance multiple openings, deadlines, and priorities.
• Employment laws and recruiting best practices knowledge.
• The ability to be organized, proactive, and detail oriented.
• Strong problems solving skills.
• The ability to find creative ways to attract talent.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners' goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

Equal Opportunity Employment

OMES is an Equal Opportunity Employer.

Reasonable accommodation to individuals with disabilities may be provided upon request.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.