HR Assistant

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV; Oklahoma City (OK); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Generous leave

Comprehensive benefits package

11 paid holidays annually

Job summary

HR Assistant at 090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV in Oklahoma City supports the HR team by coordinating recruiting, screening candidates, and preparing interview materials. This full-time in-office role uses Workday for HR records, with a comprehensive benefits package and salary up to $60,000 based on education and experience.

Two positions exist, one focusing on supporting the OMES Information Services division.

Qualifications

• Bachelor’s degree in business administration or HR; 1+ year HR or recruiting experience.
• Technical recruiting experience preferred.
• Experience with ATS, Workday preferred and ability to manage multiple openings.
• Enthusiasm for talking to people and building relationships.
• Ability to balance deadlines and priorities.

Responsibilities

• Coordinate the recruiting process from posting jobs and screening candidates to coordinating interviews and preparing interview packets.
• Conduct candidate screenings to evaluate experience, professionalism, reliability, communication, availability, and overall fit.
• Create a positive candidate experience through efficient and transparent communication.
• Maintain applicant data in recruiting database of the Workday system.
• Track recruiting metrics and help the agency continuously improve the recruiting process.
• Enter transactional data such as supervisory changes, new hires, separations, salary increases, appointment changes, and all other employment actions into Workday as directed by HR Business Partners.
• Review new hire paperwork for accuracy and completion, assist with new hire orientation, as needed.
• Scan various documents and assist the HR Business Partners with ongoing projects.
• Other duties as assigned.

Skills

Recruiting

HR

Candidate screening

Communication

Organization

Relationship building

Education

Bachelor’s degree in business administration or HR

Tools

Workday

ATS

LinkedIn

HRIS

Job description

Job Posting Title HR Assistant Agency 090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV Supervisory Organization Human Resources

Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Salary up to $60,000.00 based on education and experience.

Job Description As an HR Assistant with OMES you will enjoy: Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually. A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details Full-time, 40 hours per week in office position Support the Human Resources team Salary up to $60,000.00 based on education and experience.

• Coordinate the recruiting process from posting jobs and screening candidates to coordinating interviews and preparing interview packets.
• Conduct candidate screenings to evaluate experience, professionalism, reliability, communication, availability, and overall fit.
• Create a positive candidate experience through efficient and transparent communication.
• Maintain applicant data in recruiting database of the Workday system.
• Track recruiting metrics and help the agency continuously improve the recruiting process.
• Enter transactional data such as supervisory changes, new hires, separations, salary increases, appointment changes, and all other employment actions into Workday as directed by HR Business Partners.
• Review new hire paperwork for accuracy and completion, assist with new hire orientation, as needed.
• Scan various documents and assist the HR Business Partners with ongoing projects.
• Other duties as assigned.

Physical Demands and Work Environment This position is in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is usually mild. Ability to stand for 6-8 hours when attending recruiting events and be able to sit or perform duties on a computer for 6-8 hrs. Occasional travel may be required. May assist and/or attend recruiting events.

Minimum Qualifications

• Bachelor’s degree in business administration, human resources or related field; and 1+ years of recruiting and/or HR experience; or An equivalent combination of education and experience.
• Technical recruiting experience preferred.
• * * This opening is for two positions, one of which will focus on supporting the OMES Information Services division.
• Preference will be given to candidates who possess Experience with an ATS, HRIS (Workday preferred), LinkedIn, and other recruiting tools.
• An enjoyment for talking to people and building relationships.
• The ability to balance multiple openings, deadlines, and priorities.
• Employment laws and recruiting best practices knowledge.
• The ability to be organized, proactive, and detail oriented.
• Strong problems solving skills.
• The ability to find creative ways to attract talent.

About OMES The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible. OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.