HR Assistant

State of Oklahoma; Oklahoma; On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Generous leave

Benefits package

Job summary

State of Oklahoma's OMES is seeking an HR Assistant to support the Human Resources team in a full-time, in-office role.

You will coordinate recruiting, screen candidates, and maintain data in Workday, contributing to process improvements while upholding employment laws and best practices. A Bachelor’s degree and 1+ year HR experience are preferred, with an emphasis on organizational skills and relationship building.

Qualifications

• Bachelor’s degree in business administration, HR or related field.
• 1+ years of recruiting and/or HR experience.
• Experience with ATS, HRIS (Workday preferred).

Responsibilities

• Coordinate the recruiting process from posting jobs to interviews.
• Conduct candidate screenings to evaluate fit.
• Maintain applicant data in Workday.
• Track recruiting metrics and improve processes.
• Enter HR actions into Workday per guidance.
• Assist with new hire orientation.

Skills

Recruiting

Candidate screening

Interview coordination

HR fundamentals

Education

Bachelor’s degree in business administration, HR or related field

Equivalent combination of education and experience

Tools

ATS

Workday

Job description

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Job Posting Title

HR Assistant

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

Human Resources

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary up to $60,000.00 based on education and experience.

Job Description

As an HR Assistant with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time, 40 hours per week in office position
• Support the Human Resources team
• Salary up to $60,000.00 based on education and experience.

Responsibilities

• Coordinate the recruiting process from posting jobs and screening candidates to coordinating interviews and preparing interview packets.
• Conduct candidate screenings to evaluate experience, professionalism, reliability, communication, availability, and overall fit.
• Create a positive candidate experience through efficient and transparent communication.
• Maintain applicant data in recruiting database of the Workday system.
• Track recruiting metrics and help the agency continuously improve the recruiting process.
• Enter transactional data such as supervisory changes, new hires, separations, salary increases, appointment changes, and all other employment actions into Workday as directed by HR Business Partners.
• Review new hire paperwork for accuracy and completion, assist with new hire orientation, as needed.
• Scan various documents and assist the HR Business Partners with ongoing projects.
• Other duties as assigned.

Physical Demands and Work Environment

• This position is in a comfortable office setting with a computer for a large percentage of the workday. The noise level in the work environment is usually mild.
• Ability to stand for 6-8 hours when attending recruiting events and be able to sit or perform duties on a computer for 6-8 hrs.
• Occasional travel may be required. May assist and/or attend recruiting events.

Minimum Qualifications

• Bachelor’s degree in business administration, human resources or related field; and
• 1+ years of recruiting and/or HR experience; or
• An equivalent combination of education and experience.
• Technical recruiting experience preferred.

Preference Will Be Given To Candidates Who Possess

• Experience with an ATS, HRIS (Workday preferred), LinkedIn, and other recruiting tools.
• An enjoyment for talking to people and building relationships.
• The ability to balance multiple openings, deadlines, and priorities.
• Employment laws and recruiting best practices knowledge.
• The ability to be organized, proactive, and detail oriented.
• Strong problems solving skills.
• The ability to find creative ways to attract talent.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.