HR Assistant

American Advanced Management; Modesto (CA); On-site; USD 23,866 - 33,992; Full time

Job summary

American Advanced Management in Modesto, CA is seeking an HR Assistant to provide clerical and technical support within the HR team. You will handle front-line customer service, screen calls, relay messages, and respond to employee inquiries concerning HR policies and rules.

The role emphasizes confidentiality, basic data entry, and assisting in recruitment, onboarding, audits, and HR documentation. A high school diploma and solid computer skills are required for success.

Qualifications

• High School Diploma or equivalent required.
• Experience in a Human Resources setting preferred.
• Must have basic word processing and spreadsheet skills in Windows environment.
• Ability to communicate with employees, the public and management professionally.
• Must maintain confidentiality.

Responsibilities

• Assist in posting job vacancies on various job boards and company website.
• Screen resumes and applications to identify qualified candidates.
• Coordinate and schedule interviews with candidates.
• Assist in conducting reference and background checks.
• Support the onboarding process for new hires.
• Monitor and manage online job board listings.
• Respond to candidate reviews and ratings on job boards.
• Collect and analyze feedback to improve the recruitment process.
• Assist in maintaining compliance with federal, state, and local employment laws and regulations.
• Support HR policies and procedures development and maintenance.
• Help prepare and maintain employee records and HR documentation.
• Conduct monthly HR audits at all facilities to ensure compliance with company policies and regulatory requirements.
• Report audit findings and assist in implementing corrective actions.
• Provide administrative support to the HR team.
• Assist in organizing HR-related events, trainings and meetings.
• Maintain confidentiality of HR-related information.

Skills

Customer service

Communication

Confidentiality

Attention to detail

Education

High School Diploma or equivalent

Tools

MS Word

MS Excel

Windows OS

Telephone systems

Job description

This job description is a record of the essential functions of the listed job. It provides the employee, CEO, Human Resources, applicants, and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.

Population Served

The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise are not required to serve this population.

Position Summary

Under the direct supervision of the Human Resources Manager, the HR Assistant performs a wide variety of clerical and technical and office duties. This position will provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management.

Position Qualifications

This position requires a High School Diploma or equivalent. Experience in a Human Resources setting is preferred but not required. Must have knowledge and skill in using computer software with emphasis on basic word processing and spreadsheet applications in Windows environment, as well as skill in operating various office equipment. Must have the ability to communicate with employees, the public and management in a courteous and professional manner. Must have the ability to maintain confidentiality.

Duties And Responsibilities

Recruitment

• Assist in posting job vacancies on various job boards and company website.
• Screen resumes and applications to identify qualified candidates.
• Coordinate and schedule interviews with candidates.
• Assist in conducting reference and background checks.
• Support the onboarding process for new hires.

Job Board Review

• Monitor and manage online job board listings.
• Respond to candidate reviews and ratings on job boards.
• Collect and analyze feedback to make improvements in our recruitment process.

HR Compliance

• Assist in maintaining compliance with federal, state, and local employment laws and regulations.
• Support the development and maintenance of HR policies and procedures.
• Help prepare and maintain employee records and HR documentation.

Facility Audits

• Conduct monthly HR audits at all facilities to ensure compliance with company policies and regulatory requirements.
• Report audit findings and assist in implementing corrective actions when necessary.

General HR Duties

• Provide administrative support to the HR team.
• Assist in organizing HR-related events, training sessions, and meetings.
• Maintain confidentiality of HR-related information.Perform other HR tasks as assigned.
• Support and participate in special HR projects as needed.
• Additional duties as assigned.

Salary

Salary Description $21.00